Medical & Admin Secretary

Main duties of the job

Processing incoming letters and sending them as workflows to the relevant clinicians. Typing letters, reports and associated documentation as required. Ensure referrals, letters and medical reports are typed up using the Clinicians preferred method (dictation, tasks, email)

Liaise with external agencies (incl

hospitals/ community services/ Health Visitors) to ensure referrals are processed in a timely manner Ensuring patient/ clinician enquiries are dealt with professionally and effectively to ensure highest levels of patient care at all times. Process referrals using the electronic referral System Ensuring requests for information are processed in a timely manner (incl Insurance Letters, SARS, /DVLA forms, Police letters and Firearm Certificates) Taking of meeting minutes and ensuring they are circulated to all participants of meetings (incl staff, Safeguarding and CCG meetings) Assisting with updating telephone, chaperone lists and other Practice documentation as required. Assist with the running of the community surgical scheme which includes: booking appointments for patients, processing referrals for other practices and producing clinic folders. Attending and preparing safeguarding meetings. Processing patient deduction from the GP practice list in accordance with NHS guidelines, ensuring accurate record-keeping and timely updates to patient registration records.