PA to Assistant Directors

What's involved with this role

Triumph Consultants are looking for a PA to provide a full and confidential personal assistant and secretarial service to the Assistant Directors of Adults and Cultural Services. To support members of the senior leadership team with diary management, meeting support and other tasks as requested. Contract is for PA to Assistant Directors months in 3.

PA to Assistant Directors

Pay Rate

£14.37 per hour PAYE

Hours per week

37, Monday – Friday, 09:00 - 17:00

Contract length

3 Months

Location

Glenfield, Leicestershire, LE3 8RA

Office-based

Key requirements

NVQ Level 2 Business Administration or equivalent administrative or secretarial qualification

Working as a Secretary/Personal Assistant or with in a Business Support function

Answering general routine correspondence on behalf of senior managers.

Administering and minuting meetings.

Knowledge of use and application of Microsoft Word, Excel, Outlook, Power Point etc

Key responsibilities

To assist their manager in the secretarial workloads to ensure standardised systems are in place and are followed as far as is practicable

To deputise for their manager at meetings as appropriate and provide cover within the Secretariat.

To maintain electronic diary systems, arranging appointments/meetings/travel arrangements and collating/preparing agendas, minutes and other papers on behalf of ADs.

To receive visitors and to respond to and screen telephone calls, emails and other enquiries to provide a high level of customer care, including liaising with the Chief Executive, Chief Officers, County Councillors, MPs, other parorganisations, departmental colleagues and service users.

To provide assistance in ensuring complaints and other correspondence received by the Assistant Directors and Heads of Service are followed up and dealt with appropriately.

We will also add your details to our mail out lists. Please note you may receive details of roles outside of your immediate vicinity, as many candidates are able to relocate temporarily for work. Please disregard any such emails that are not of interest and let us know if you would rather not receive such mailouts and/or if you wish us to delete your details and prefer to apply direct to our advertised roles.

Leicestershire 000B 7488 / 1

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

1

Job Ref

000B 7488 / 1

Anticipated Length of Assignment

Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important

We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.