Project Administrator

Job Overview

As a Project Administrator, you will provide essential administrative support to the project team, ensuring that all relevant documentation is properly issued, returned, checked, and updated in the relevant SharePoint folders for handover at the end of the project. You will play a key role in assisting the Lead Project Manager and site engineers to ensure the smooth running of the project.

Key Responsibilities

Documentation Management

Issue, track, and update project-related documentation, including site surveys, designs and electrical drawings.

Reporting

Contribute to monthly reports, maintaining accurate records of project activities.

Job Recording

Accurately record all aspects of preconstruction activities and their statuses for tracking purposes, including comms room access, late lock requests and asbestos reports.

Procurement Support

Check POs have been raised and issued, liaising with the PM and Commercial where required.

Filing and Collation

General filing, collation of project-related documentation and uploading to relevant SharePoint folders.

Project Tracking

Maintain and update the project coordinator tracker to ensure project milestones are followed up and met.

Diary Management

Support PM with diary management, ensuring efficient scheduling of meetings and site visits.

Person Specification

Organised & Motivated

Ability to manage multiple tasks efficiently with a high level of motivation.

Team-Oriented

Willingness to work collaboratively with colleagues across various departments.

IT & Communication Skills

Proficiency in Microsoft Office and other relevant software; clear and professional communication skills, both written and verbal.

Customer Service Experience

Experience in customer-facing roles is advantageous.

Polite & Professional

Maintain a polite and professional telephone manner at all times.

Working within

Mitie Values and Behaviours

The Project Coordinator will embody Mitie's core values in their leadership approach

Collaborative

Building strong working relationships with Site Supervisors, contractors, and management teams to achieve common goals.

Ethical

Upholding high standards of integrity and promoting a culture of honesty and transparency.

Proactive

Taking initiative to solve problems and improve team performance continuously.

Inclusive

Promoting a diverse and inclusive workplace that values different perspectives.

Customer-Focused

Ensuring that client needs are consistently met and exceeded.

This job description outlines the core responsibilities and qualifications for the role of Project Coordinator. Specific tasks and objectives will be tailored to the needs of the business and discussed with the post-holder during employment. The job description may be amended to reflect changes in business requirements.