Accounts Executive

Job Title

Accounts Executive

Department

Accounts

Reports To

Manager

Location

Derive Care Ltd, Cardiff

Salary

Job Summary

The Accounts Executive will be responsible for managing the financial operations of the careagency, ensuring accuracy in invoicing, payroll processing, tax compliance, and financialreporting. The role involves maintaining financial records, preparing budgets, managing clientcontracts, and ensuring compliance with HMRC and CQC financial regulations. The idealcandidate will have experience in accounting, bookkeeping, and financial management withinthe healthcare or care sector.PLEASE NOTE WE DO NOT PROVIDE SPONSORSHIP

Key Responsibilities

1. Financial Management & Reportingprepare and maintain accurate financial records, ensuring compliance with accountingstandards.Generate monthly, quarterly, and annual financial statements, including profit and lossstatements and balance sheets.Assist in budget planning, forecasting, and cost control strategies to support agencygrowth.Conduct financial analysis to improve operational efficiency and profitability.2. Client Contracts & Billing• Draft, review, and manage financial agreements with clients receiving care services.Ensure all contracts comply with company policies and regulatory requirements.Generate and issue invoices for care services, ensuring accuracy and timely payments.Monitor accounts receivable and follow up on outstanding payments.3. Payroll Processing & Staff Payments• Collaborate with accountant to ensure accurate and timely payroll processing forcaregivers and office staff.process employee salaries, deductions, tax contributions, and pension payments.Ensure compliance with HMRC payroll tax regulations, including PAYE and NICcontributions.4. Tax Compliance & HMRC Reporting• Prepare and discuss with accountant VAT retuns, PAYE reports, and corporation taxfilings in compliance with HMRC regulations.Ensure timely and accurate completion of annual financial reports and tax filings.Assist with tax audits and respond to HMRC inquiries.Stay updated on changes in UK tax laws and financial regulations affecting the caresector.5. Accounts payable & Bank Reconciliation• process accounts payable, ensuring timely payments to suppliers and care staff.• Perform monthly bank reconciliations to ensure accuracy in financial records.• Maintain an organized system for tracking expenses and transactions.6. Compliance & Internal Auditing• Ensure financial records comply with CQC and HMRC regulations.• Support internal and external audits by maintaining accurate documentation.• Implement financial policies and best practices for efficient financial management.

Qualifications & Requirements

Education

Degree or diploma in Accounting, Finance, Business Administration, or arelated field.

Experience

Prior experience in accounting, finance, or bookkeeping (preferably in acare agency or healthcare setting).