Accounts Executive

Job Title

Accounts Executive

Department

Accounts

Reports To

Manager

Location

Derive Care Ltd.

Salary

Job Summary

The Accounts Executive will be responsible for managing the financial operations of the care

agency, ensuring accuracy in invoicing, payroll processing, tax compliance, and financial

reporting. The role involves maintaining financial records, preparing budgets, managing client

contracts, and ensuring compliance with HMRC and CQC financial regulations. The ideal

candidate will have experience in accounting, bookkeeping, and financial management within

the healthcare or care sector.

Key Responsibilities

1. Financial Management & Reporting

prepare and maintain accurate financial records, ensuring compliance with accounting

standards.

Generate monthly, quarterly, and annual financial statements, including profit and loss

statements and balance sheets.

Assist in budget planning, forecasting, and cost control strategies to support agency

growth.

Conduct financial analysis to improve operational efficiency and profitability.

2. Client Contracts & Billing

• Draft, review, and manage financial agreements with clients receiving care services.

Ensure all contracts comply with company policies and regulatory requirements.

Generate and issue invoices for care services, ensuring accuracy and timely payments.

Monitor accounts receivable and follow up on outstanding payments.

3. Payroll Processing & Staff Payments

• Collaborate with accountant to ensure accurate and timely payroll processing for

caregivers and office staff.

process employee salaries, deductions, tax contributions, and pension payments.

Ensure compliance with HMRC payroll tax regulations, including PAYE and NIC

contributions.

4. Tax Compliance & HMRC Reporting

• Prepare and discuss with accountant VAT retuns, PAYE reports, and corporation tax

filings in compliance with HMRC regulations.

Ensure timely and accurate completion of annual financial reports and tax filings.

Assist with tax audits and respond to HMRC inquiries.

Stay updated on changes in UK tax laws and financial regulations affecting the care

sector.

5. Accounts payable & Bank Reconciliation

• process accounts payable, ensuring timely payments to suppliers and care staff.
• Perform monthly bank reconciliations to ensure accuracy in financial records.
• Maintain an organized system for tracking expenses and transactions.

6. Compliance & Internal Auditing

• Ensure financial records comply with CQC and HMRC regulations.
• Support internal and external audits by maintaining accurate documentation.
• Implement financial policies and best practices for efficient financial management.

Qualifications & Requirements

Education

Degree or diploma in Accounting, Finance, Business Administration, or a

related field.

Experience

Prior experience in accounting, finance, or bookkeeping (preferably in a

care agency or healthcare setting).

Technical Skills

Proficiency in accounting software, company application (Nourish)

and Microsoft Excel.

Attention to Detail

Strong numerical and analytical skills with a high level of accuracy.

Time Management

Ability to manage multiple financial tasks and meet strict

deadlines.

Knowledge of UK Tax Regulations

Understanding of PAYE, VAT, corporation tax, and

HMRC filing requirements.

Desirable

Familiarity with CQC/CIW financial requirements for care agencies.

Experience handling client contracts and service agreements.

Knowledge of pension schemes and payroll tax laws.