Theatre Stores Supervisor

JOB SUMMARY The post holder is responsible for the day-to-day management of the Materials Management service within designated Trust areas, ensuring the efficient provision of procurement, logistics and inventory services. Working with a high degree of autonomy, the role focuses on maintaining stock availability through effective replenishment systems, ordering, goods receipt, stock control and customer support, while contributing to Trust objectives and service improvement initiatives. MAIN DUTIES Supervise, organise and motivate a customer-facing Materials Management team, ensuring delivery of a professional supply chain and logistics service. Lead and maintain materials management systems, undertaking ordering activities on behalf of departments and theatres. Replenish stock using barcode and inventory systems, ensuring accurate stock levels, product rotation, expiry date management and appropriate storage. Receive, check, store and distribute goods while maintaining a clean, safe and organised working environment. Monitor store standards and housekeeping within departmental stock locations. Undertake manual handling duties, including moving roll cages and replenishing stock in confined spaces. Investigate and resolve stock discrepancies, processing returns and credits accurately. Conduct quarterly reviews with clinical and departmental leads, analysing spend, stock holdings and product usage to improve efficiency and value for money. Support team development through coaching, review meetings, training and performance management. Act as a Materials Management Systems Super User and support the implementation of new technologies and processes. Maintain accurate stock records, location data and associated documentation. Provide cross-cover within Materials Management services, including support during leave, sickness and periods of increased demand. Deputise for the Manager, Theatres Supply Chain & Logistics when required. Ensure compliance with Trust Standing Financial Instructions, procurement regulations, audit requirements and departmental procedures. Promote savings initiatives and report benefits achieved through stock rationalisation, standardisation and procurement efficiencies. COMMUNICATION Develop and maintain effective relationships with Trust colleagues, suppliers and procurement partners. Provide advice and support through meetings, telephone, email and written communication. Resolve customer queries and complaints professionally and promptly. Work collaboratively with theatre, departmental, procurement and logistics teams. TRAINING AND DEVELOPMENT Complete all mandatory training requirements. Maintain professional knowledge and participate in relevant development activities. Support the training, appraisal and development of supervised staff. PROFESSIONAL AND ORGANISATIONAL RESPONSIBILITIES Ensure compliance with Trust policies, financial procedures, procurement legislation and professional standards. Contribute to service development, performance improvement and achievement of departmental objectives. Promote a safe working environment and ensure compliance with Health & Safety, Infection Prevention and Control, Risk Management, Data Protection, Safeguarding and Equality requirements. Support sustainability initiatives through effective use of resources and minimisation of waste. Undertake any other duties commensurate with the grade and responsibilities of the post. STANDARDS OF CONDUCT The post holder will uphold Trust values by respecting individuals, putting patients and customers first, promoting positive change, acting with integrity and serving the community, while supporting the delivery of safe, personal and effective care.