HR Coordinator - Liverpool Heart and Chest Hospital/Broadgreen

A Vacancy at Liverpool University Hospitals NHS Foundation Trust.

We are looking for an organised and proactive HR Coordinator to join our HR Operational Services Team here at Liverpool Heart and Chest NHS Trust (LHCH) & Liverpool Broadgreen Hospital (BGH). This is an exciting opportunity to play a key role in supporting the delivery of a comprehensive HR service across a large and complex NHS organisation.

The successful candidate will provide high-quality administrative and co-ordination support across a range of HR activities, including employee relations, attendance management, workforce compliance and case management processes. Working closely with HR colleagues, managers and stakeholders, you will ensure documentation, records and workforce information are maintained accurately, confidentially and in line with organisational policies and procedures.

This role would suit an individual with strong organisational skills, excellent attention to detail and the ability to manage competing priorities within a fast-paced environment. You will be an effective communicator, confident in dealing with sensitive information and committed to delivering a professional customer-focused HR service.

The HR Coordinator will provide comprehensive administrative and co-ordination support across a broad range of HR functions. Responsibilities include the organisation of employee relations meetings and hearings, preparation of HR documentation, maintenance of case management systems and monitoring of key timescales to ensure compliance with Trust policies and procedures.

The post holder will manage HR records and documentation, undertake quality assurance checks on case files, support workforce compliance activities and produce routine workforce reports. They will also be responsible for coordinating diaries, arranging meetings, taking accurate minutes and maintaining action trackers to ensure effective follow-up of agreed actions.

Working as part of the wider HR Operational Services Team, the post holder will liaise with managers and colleagues across the organisation, providing a professional and responsive service while maintaining the highest standards of confidentiality, accuracy and customer care

NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.

We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.

We operate from five hospital sites: Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospital provide specialist services in cardiothoracic surgery, cardiology and respiratory medicine, both in the hospital and out in the community. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospitalis the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.

The HR Coordinator will provide a comprehensive administrative and co-ordination service to support the effective delivery of HR operations across the Trust. The role involves managing a wide range of HR processes and ensuring that all records, documentation and workforce information are maintained accurately and in accordance with organisational requirements.

Key responsibilities include

• Coordinating employee relations processes including attendance management, capability, disciplinary, grievance and appeal cases.
• Organising meetings, hearings, review panels and formal proceedings, including diary management, venue arrangements and preparation of documentation.
• Drafting routine HR correspondence including meeting invitations, outcome letters and other HR-related documentation using approved templates.
• Maintaining HR case management systems, electronic records, action trackers and databases, ensuring information is accurate, up to date and auditable.
• Undertaking quality assurance checks of HR case documentation and ensuring hearing and meeting packs are complete and prepared within agreed timescales.
• Producing accurate minutes, action logs and records from meetings and supporting the follow-up of agreed actions.
• Monitoring deadlines associated with HR casework and workforce processes, escalating concerns where necessary.
• Reviewing and distributing workforce information and reports, including sickness absence, flexible working and compliance-related data.
• Supporting workforce compliance activities, audits and assurance processes, highlighting potential risks and areas of concern.
• Preparing and disseminating management information and workforce reports in a timely and accurate manner.
• Supporting the development of HR communications, presentations, guidance materials and resources using Microsoft Office and other relevant software packages.
• Processing financial transactions and invoices in accordance with Trust procedures.
• Maintaining confidentiality and ensuring compliance with information governance, data protection and records management requirements at all times.
• Supporting the induction and training of new team members as required.
• Contributing to service improvement initiatives and the implementation of new systems and ways of working.
• Undertaking any other duties commensurate with the grade that support the effective delivery of HR services.

The post holder will demonstrate the Trust values in all aspects of their work and contribute positively to a culture of professionalism, continuous improvement, inclusivity and excellent customer service.

This advert closes on Tuesday 10 Nov 2026