Quality & Health & Safety Administrator

Allstaff Manufacturing Division are delighted to bring to the market the role of Quality & Health & Safety Administrator, based in North Ayrshire.

An excellent opportunity has arisen for an organised, detail-oriented and proactive individual with a background in Health & Safety to support the Quality and Health & Safety functions of an established business.

The successful candidate will play an important role in maintaining management systems, controlling documentation, supporting audits and ensuring compliance with relevant quality and workplace safety procedures.

This position would suit someone who enjoys working with accuracy, managing a varied workload and supporting teams to maintain high operational standards.

Full training will be provided on the company's bespoke management system.

Key Responsibilities

The Quality & Health & Safety

Administrator will be responsible for

Maintaining and updating Quality and Health & Safety management systems and documentation.

Ensuring accurate document control, revision tracking and record management.

Supporting internal and external audits, including preparing evidence and tracking corrective actions.

Monitoring compliance with company procedures, quality standards and Health & Safety requirements.

Maintaining Health & Safety records, including risk assessments, COSHH assessments and safe systems of work.

Recording and monitoring accidents, incidents and near misses, ensuring actions are followed up.

Coordinating staff training records, training matrices and certification renewals.

Supporting workplace inspections, inductions, toolbox talks and safety briefings.

Compiling Quality and Health & Safety data and preparing reports for management review.

Liaising with departments to promote compliance and support continuous improvement.

Essential Skills and Experience

The ideal candidate will demonstrate

A background in Health & Safety.

A minimum of 36 months' relevant experience.

Strong organisational skills and excellent attention to detail.

The ability to manage multiple tasks, meet deadlines and follow up on outstanding actions.

Strong written and verbal communication skills.

A proactive and methodical approach to maintaining accurate records and documentation.

Desirable Skills and Qualifications

The following would be advantageous

NEBOSH General Certificate in Occupational Health and Safety.

Previous internal audit experience.

Proficiency in Microsoft Office 365, particularly Word and Excel.

Experience with document control systems, SharePoint or Quality Management Systems (QMS).

Experience maintaining digital records and analysing data.

Working Hours

This is a permanent, full-time position, based on-site in North Ayrshire.

Monday to Thursday

8.30am–4.30pm

Friday

8.30am–3.30pm

Breaks

30-minute paid break each working day

Total

39 paid hours per week

Salary

£32,000–£34,000 per annum, depending on experience.

Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back-office support.

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