HR Compliance Administrator

Recruitment To facilitate the end-to-end recruitment process including advertising, shortlisting, interview co-ordination and preparation for new starters. To support and coordinate the onboarding of new employees, GP registrars, contractors, locums and other workers, ensuring all relevant pre-employment checks, documentation, access and induction arrangements are completed. To support with the coordination and delivery of monthly corporate induction sessions, including invitations, preparation of materials, attendance records and relevant follow-up actions. Pre-employment checks including right to work, DBS, health screenings, references and professional membership checks. Employee on-boarding, preparing induction plans and probation packs. Preparing payroll paperwork. Arranging network access such as ID cards, Smart cards, training & intranet system. Leavers To facilitate the leavers process for employees, third-party contractors and workers including, processing, resignation letters, capturing key leavers information including payroll adjustments - holiday, toil owing etc. Facilitate exit interview completion and managing leavers statistics and producing accurate and timely reports. First Line Support To manage and coordinate the enquiry email accounts, telephone and letter based correspondence. To be the first point of contact for enquiries regarding recruitment, leavers and HR Payroll enquiries. Escalating enquiries as appropriate. To guide line managers and staff members to appropriate life cycle policies, procedures and toolkits regarding enquiries that may raise. Be aware of and understand company HR policies, procedures and provide templates for procedures. To deliver a first time accurate HR administration support service as appropriate including, sickness absence management, maternity & paternity letters, contract amendment letters and training contracts. To support the day-to-day administration and maintenance of the HR Information System (HRIS), acting as a key point of contact for system-related administrative queries and ensuring employee information remains accurate and up to date. To support the maintenance and effective use of HRIS functionality and modules, including recruitment, onboarding, probation, appraisal/performance and other employee lifecycle processes, ensuring workflows and records are maintained appropriately. Payroll Preparation To prepare monthly HR updates regarding recruitment and leavers for payroll. Service Administration To maintain accurate and up-to-date employee records within the HRIS and other relevant HR records, including maintaining an accurate chronology of HR activity. Support with HR data reporting and KPI tracking. Complete regular data and compliance audits including, but not limited to, safeguarding, DBS, indemnity and professional registration checks. Maintain and report on employee data, identifying inaccuracies or gaps and taking appropriate action to ensure data quality. Undertake regular checks of training agreements, appraisal/performance records, probation records and other employee lifecycle information. Governance and confidentiality To maintain governance of information and documentation through accurate application of General Data Protection Regulation. Maintain HR documentation and information security at all time Follow document, email, filing, information storage governance at all times. Education, Training and Development Understands and demonstrates the characteristics of a role model to members in the team and/or service. Disseminate learning and information gained to other team members in order to share good practice and inform others about current and future developments (e.g., courses and conferences). Assess own learning needs and undertake learning as appropriate. Demonstrates self-development through continuous professional development activity; working alongside colleagues to identify areas to develop. Support and participate in shared learning across the wider organisation. Health and Safety/Risk Management The post-holder must comply at all times with the Practices Health and Safety policies, in particular by following agreed safe working procedures and reporting incidents using the organisations Incident Reporting System. The post holder will comply with the Data Protection Act (2018) and the Access to Health Records Act (1990). Note The job holder will be expected to undertake any other duties which are not specifically listed but are within the remit, responsibility and accountability of the job.