Document Controller

Overall Purpose

To manage document databases and associated workflows, ensuring compliance, consistency, accuracy and effective information exchange across internal and client document control systems. These documents range from internal company documents to external study, supplier and client documents. This position is essential to the support of the Design team here at Mitie.

Duties and Responsibilities

• Uploading documents and drawings into the system.

-Ensuring consistency and compliance across all documents and management system.

-Issuing out documents, drawings, calculations, and reports.

-Policing document formats and templates.

-Report any non-compliances.

-Develop, standardise, and maintain a documents templates library.

-File and distribute third party drawings.

-Administer and maintain project information within document control systems, including Autodesk Forma (formerly Autodesk Construction Cloud (ACC)) and client platforms such as Aconex.

-Prepare and issue document transmittals accurately and in accordance with project and client requirements.

-Create, maintain, manage and control Master Document Registers (MDRs), ensuring document status, revision and issue information remains accurate and current.

Skills & Knowledge

Essential

· Understanding documents processes and flow.

· Strong Microsoft and IT skills.

· Strong coordination skills.

· To be professional and organised.

· A keen eye for detail.

· A key team player, whilst being able to demonstrate the ability to work autonomously.

· An ability to juggle multiple requests and demands, and to prioritise accordingly.

· Demonstrable ability to work effectively under pressure and consistently meet tight deadlines.

· Practical experience of working with electronic document control systems, including Autodesk Forma (formerly Autodesk Construction Cloud (ACC)) and client systems such as Aconex.

· Proven experience in preparing and issuing document transmittals.

· Proven experience in creating, maintaining, managing and controlling Master Document Registers (MDRs).

· Meticulous attention to document status and revision control, which is of paramount importance to the role.

Desirable

· Experience of initiating, configuring and managing document review and workflow functions within Autodesk Forma (formerly Autodesk Construction Cloud (ACC), Aconex or comparable electronic document control platforms.