Administrative Assistant

The post holder will be responsible for providing administrative support to staff based in multiple locations, as well as working closely with other team administrative members to ensure a fluently run team in terms of the admin service. Working as a part of Psychological Services for the Multi Professional Approved Clinicians Team. The duties will be general administration to include utilising outlook email system and regularly updating Excel spreadsheets so the need to have a good knowledge of Excel would be required, arranging meetings, internally and externally, producing letters and updating documents accordingly. Key duties to include answering and redirecting phone calls, processing incoming and outgoing mail, booking rooms, and carrying out various admin tasks such as photocopying, scanning and archiving documents. Managing queries and maintaining data / information systems, completing typing tasks, including on occasions taking formal meeting minutes, chasing actions and outcomes. Occasionally, the ordering of products required by the team and produce Requisitions for gaining a purchase order to then ordering the items via the internet these items can include Books, equipment, uniform etc. All staff should comply with the Trusts Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.