Compliance Coordinator

The PPM Coordinator is responsible for planning, coordinating, scheduling, and monitoring planned preventive maintenance activities across all of Shield Mechanical and Electrical Contracts. The role ensures PPM tasks are completed on time, records are maintained accurately, and maintenance teams have the information and resources needed to deliver services in accordance with contractual and statutory requirements.

. Plan and schedule daily, weekly, monthly, and annual PPM activities.

• Coordinate engineers, subcontractors, and specialist contractors to ensure PPM tasks are completed within agreed timescales.

• Maintain the PPM schedule and ensure all planned maintenance activities are assigned and tracked.

• Monitor completion of PPM tasks and follow up on overdue or outstanding works.

• Review completed maintenance reports, job sheets, checklists, and service records.

• Ensure maintenance records are accurately updated within simPRO

• Upload completion paperwork to a variety of CAFM Systems

• Coordinate access to client sites, plant rooms, equipment, and restricted areas.

• Monitor statutory and compliance-related maintenance activities, ensuring inspections and servicing are completed by their due dates.

• Track maintenance of critical assets and ensure servicing is carried out in accordance with manufacturers' recommendations and contractual requirements.

• Coordinate specialist contractors for activities such as fire systems, lifts, HVAC, electrical systems, water hygiene, generators, and other building services.

• Liaise with clients, facilities managers, engineers, suppliers, and subcontractors regarding maintenance schedules and outstanding works.

• Prepare monthly PPM reports, including completion rates, overdue tasks, outstanding actions, and exceptions.

• Identify recurring maintenance issues and escalate them to the Operations Managers

• Support audits by maintaining accurate PPM documentation, certificates, service reports, and compliance records.

• Monitor contractor performance and ensure required documentation is submitted.

• Assist with mobilisation of new contracts and implementation of PPM schedules and asset registers.

• Maintain accurate asset information, maintenance frequencies, and service requirements.

• Ensure PPM activities are delivered in accordance with company procedures, health and safety requirements, and client SLAs.

• Prepare quotes for PPM works and planned maintenance requirements identified during site inspections, maintenance visits, or client requests