Commercial Coordinator / Commercial Assistant – Birmingham – 40 Hours per Week

Location

Birmingham Business Park, B37 7VN | Monday to Friday | Temporary Contract

Concept Resources are currently recruiting for 10 experienced Commercial Coordinators / Commercial Assistants to support a major Facilities Management contract based at Birmingham Business Park.

This is an excellent opportunity for commercially minded individuals with strong administrative, financial and analytical skills to join a busy commercial team supporting a large public sector contract.

The successful candidates will be responsible for supporting commercial operations, ensuring accurate billing, invoice processing, cost recovery and contractual compliance.

Job Details

Job Title

Commercial Coordinator / Commercial Assistant

Client

ISS – DWP Contract

Site Name

Park Square – Birmingham Business Park

Location

Birmingham Business Park, Birmingham, B37 7VN

Pay Rate

To Be Confirmed

Contract

Temporary

Start Date

ASAP / To Be Confirmed

End Date

8th March 2027

Working Days

Monday to Friday

Working Hours

8:00am – 4:30pm

Weekly Hours

40 hours

Break

30 minutes unpaid per day

IR35 Status

Inside IR35

Number of Vacancies

10

Key Responsibilities

Review maintenance and Facilities Management works to identify chargeable activities and recoverable costs.

Process billing for reactive maintenance, planned preventative maintenance (PPM), remedial works and additional services.

Prepare accurate applications for payment, ensuring all supporting information meets contractual requirements.

Work closely with operational and contract management teams to ensure chargeable works are correctly recorded and invoiced.

Monitor and manage Work in Progress (WIP), ensuring outstanding balances are kept to a minimum.

Review, validate and process subcontractor invoices for payment authorisation.

Reconcile supplier statements and investigate financial discrepancies.

Respond to subcontractor enquiries relating to invoices, payments and commercial matters.

Track outstanding invoice approvals and follow up with relevant departments to prevent delays.

Analyse financial data, identify cost recovery opportunities and produce commercial reports.

Maintain accurate financial records using Microsoft Excel, CAFM systems and internal reporting tools.

Support the Commercial Team Leader and management team with financial reporting and contract administration.

Ensure commercial activities are completed accurately and within contractual deadlines.