Senior Office Administrative Assistant

What skills and experience we're looking for

Experience and Qualifications

It is essential that the post holder

• Has a good standard of secondary education to GCSE level or equivalent
• Has a good standard of literacy and numeracy
• Meets the requirements of Enhanced DBS including barring checks
• Has experience of working with IT data systems
• Has experience of working accurately with financial software

It is desirable that the post holder

• Has a recognised First Aid qualification

Skills

It is essential that the post holder has

• Excellent verbal communication skills including the ability to listen
• Excellent written communication skills
• Excellent organisation skills
• The ability to work under own initiative with sound personal, administration and time management skills
• A high degree of attention to detail
• Good level of IT skills including Outlook and MS Office
• Able to maintain strict confidentiality when handling sensitive information.
• Able to manage multiple tasks and deadlines in a fast-paced school environment.

Experience

It is essential that the post holder can

• Carry out a range of routine clerical or administrative duties
• Work as part of a team
• Follow well defined processes, practices, and procedures
• Proficient in handling and processing cash and orders
• Ability to populate and track a budget with an awareness of the financial implications for the school of expenditure
• Handle information in accordance with the Data Protection principles
• Working with IT systems including word processing, spreadsheets, and email

It is desirable that the post holder

• Is working in or has worked in education settings previously
• Has experience in the use of school management systems
• Has knowledge of Health and Safety regulations and procedures

Behaviours

It is essential that the post holder is

• An excellent communicator
• Professional and approachable
• Able to problem-solve as part of a team or working alone
• Confident at following through on tasks and resolving enquiries
• Proactive
• Positive
• Able to demonstrate resilience
• Able to work collaboratively with others and develop good working relationships
• Able to develop effective relationships with parents/other agencies

Other

It is essential that the post holder

• Demonstrates an understanding of The Forge Trust vision and values and how they will/do align themselves
• Is committed to putting children’s welfare and education first
• Has commitment to abide by and promote the Trust’s equal opportunities, health and safety and child protection policies

It is desirable that the post holder is

• Committed to own continuing professional development
• Willing to contribute actively to Academy and Trust wide activities
• Able to travel to other Trust sites

What the school offers its staff

We can offer

• A warm and welcoming, forward-thinking school
• A Multi-Academy Trust that focuses on the most important aspects of children’s education and ‘getting it right early’
• Excellent facilities
• A collaborative learning community

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.