Diary Manager and Personal Assistant to PCC

What's involved with this role

Role

Diary Manager and Personal Assistant

Ref

378180

Pay Rate

£15.72 per hour PAYE, with flexible holiday pay

IR35

Inside

Hours

37 hours (Mon-Fri)

Length of Contract

6 months

Location

Avon & Somerset

Hybrid Arrangements

Blended – Office based Monday-Thursday, Friday - WFH

We are seeking a highly organised and proactive Personal Assistant to provide confidential, high-level administrative support to a senior public-sector leader.

Key responsibilities

Manage a busy executive diary, prioritising meetings and coordinating appointments with senior stakeholders and external partners.

Organise visits, travel arrangements, itineraries, meetings and briefing materials.

Manage emails, correspondence and enquiries, ensuring urgent matters and deadlines are prioritised.

Prepare agendas, take minutes, maintain action trackers and ensure follow-up actions are completed.

Coordinate papers, research and information to support strategic priorities and decision-making.

Maintain accurate records and filing systems, ensuring confidentiality and compliance with information governance requirements.

Work collaboratively with senior colleagues, providing cover and ensuring the smooth running of the office.

Essential skills and experience

Previous experience in a Personal Assistant role, including diary management.

Experience supporting meetings and events.

Excellent organisational, planning and prioritisation skills, with the ability to manage competing deadlines and changing priorities.

Strong written and verbal communication skills, with a professional approach to stakeholder management.

Excellent IT skills, including word processing and spreadsheets.

Ability to analyse and present information clearly and effectively.

A strong understanding of confidentiality and information governance.

Ability to identify potential risks and recommend practical solutions.

Desirable

Experience working within local government, the wider public sector or a voluntary-sector organisation.

If you are a dependable, detail-focused professional who can anticipate needs, manage competing priorities and deliver outstanding executive support, we would love to hear from you.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

1

Job Ref

BL 378180

Anticipated Length of Assignment

Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important

We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.