Rota Co-ordinator

Key Duties

1. To create, apply and monitor rotas for all clinical staff and outside agencies, to ensure appropriate room allocation to accommodate all clinics and meetings. 2. To ensure clinical annual leave and study leave requests are recorded and applied to maintain safe operating standard across all services in terms of appointment capacity. 3. To manage clinical short-term absences by informing staff and patients. To rearrange appointments based on priority and staff skill mix. 4. To ensure the rota system has a safe number of staff available to operate our services appropriately. Other Duties Plan and allocate the urgent care sessions as fairly as possible for all clinicians, to include monitoring and auditing of sessions. To ensure slot types are mapped according the local and national guidelines Liaise with our Administrative team to rota specialist clinics such as Contraception, Dermatology and Minor Surgery. Ensure there is also an assistant available when required. Create induction timetables for new staff and medical students. Allocate rooms for any meetings,1:1 supervision sessions and ad- hoc meetings It will be necessary to attend and contribute to various practice meetings as requested Work alongside the Senior Leadership Team to support any changes or issues that may arise. This job description is neither exhaustive nor exclusive and will be reviewed periodically in conjunction with the post holder. The post holder is required to carry out any duties that may reasonably be requested by the Partners or Senior Leadership Team. Key Performance Indicators (KPI's) 1. To ensure rotas are applied a minimum of 6 weeks in advance at all times ensure clinical annual leave and study leave requests are recorded and applied to maintain safe operating standard across all services in terms of appointment capacity 2. To ensure absence requests recorded on staff hub are matched to the clinical system and clinics updated as necessary. 3. To notify teams of any clinical staff absence by the start of the shift and to contact and inform patients of re-arranged or cancelled appointments within 4 hours. 4. To maintain the core number of key sessions (such as duty, sorter, visits, and routine clinics) Please see Job Description attached for further details.