Administrative Assistant

Full-Time

Immediate Start Available

Primarily Onsite

£13.27 per hour

The

Opportunity

We

are

recruiting

for

an

experienced

and

organised

Administrative

Assistant to join a busy professional services team

within

a

leading

UK

higher

education

institution.

This

is

an

excellent

opportunity

for

someone

who

enjoys

providing

high-quality

administrative

support,

coordinating

activities

and

working

within

a

fast-paced

environment

supporting

senior

stakeholders.

This

role

requires

an

immediate

start

and so

we

are

keen

to

hear

from

candidates

who

are

available

to

commence

work

at

short

notice.

The

role

is

primarily

onsite

,

particularly

during

the

initial

onboarding

and

training

period.

There

may

be

some

opportunity

for

hybrid

working

once

established

in

the

role,

subject

to

operational

requirements.

Key

Responsibilities

-

Provide

day-to-day

administrative

support,

ensuring

effective

coordination

of

activities

and

priorities.

-

Manage

complex

and

confidential

diaries,

arranging

meetings

and

appointments

efficiently.

-

Coordinate

UK

and

international

travel

and

accommodation

arrangements,

preparing

detailed

itineraries

and

ensuring

all

logistics

are

in

place.

-

Process

purchase

orders,

expenses

and

travel

bookings

through

organisational

systems,

ensuring

compliance

with

procedures

and

approvals.

-

Support

the

administration

of

external

consultants

and

suppliers,

ensuring

all

required

documentation

is

completed.

-

Arrange

catering,

taxis

and

other

hospitality

requirements

using

online

booking

systems.

-

Organise

meetings,

visits

and

events

of

varying

scale,

including

venue

bookings,

catering

and

attendee

coordination.

-

Provide

flexible

administrative

support

and

cover

for

colleagues

across

the

wider

team

when

required.

About

You

We're

looking

for

someone

who

-

Has

previous

administrative

experience

within

a

busy

office

environment.

-

Has experience of managing diaries and coordinating competing priorities for senior stakeholders.

-

Demonstrates

excellent

organisational

and

time-management

skills.

-

Can

manage

multiple

priorities

whilst

maintaining

a

high

level

of

accuracy

and

attention

to

detail.

-

Handles

sensitive

and

confidential

information

professionally.

-

Has

strong

communication

and

interpersonal

skills.

-

Is

proficient

in

Microsoft

Office

and

confident

using

a

range

of

systems

and

databases.

-

Takes

a

proactive

and

flexible

approach

to

work.

Due to the urgent nature of this requirement, we will be reviewing and screening applications as they are received. We therefore encourage interested candidates to apply as soon as possible.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.