About this role

Job title

Operational Support Administrator

Location

Tewkesbury & Worcester (Hybrid)

Salary

£26,500 per annum

Working Hours

Mon-Fri 9am-5.30pm - 37.5 hours per week

Status

Full-time - Permanent

Please note that this advert may close early if a sufficient number of applications are received. We encourage you to apply as soon as possible. Interviews will take place in August.

HCML is the UK’s leading provider of rehabilitation, case management, occupational health, and workplace wellbeing services. We’re also proud to be recognised as a 2025 UK’s Best Workplace for Wellbeing, reflecting our commitment to supporting the growth, development, and wellbeing of our people.

We are seeking a proactive Operational Support Administrator to join a high-performing, established team. In this role, you will drive efficiency across our business support functions while delivering excellence in customer service.

Purpose of Role

To deliver high quality support to the business including customer focused support and working closely with all areas of the company, whilst striving to deliver a streamlined service. The role of an Operational Support team member is varied and flexible, with a wide range of duties to be covered within the scope of the role.

Key Responsibilities

Manage client reimbursements in accordance with relevant scheme rules and benefits

Screen client ‘On boarding questionnaires’ in accordance with guidelines

Support with new system testing, roll out of new procedures and develop new ways of working

Arrange client appointment bookings

Handle incoming and outgoing calls and signpost efficiently

Provide front line support to customers, troubleshooting for technical issues they may be facing with use of our bespoke portals

Chase clinical information in a timely and professional manner

Process Data Subject Access Requests and escalations in accordance with the ICO guidelines

Collate and present customer feedback and Net Promoter scores to management

Implement weekly and monthly client membership amendments

Conduct weekly patient facing reception duties and co-ordinate of our FRS clinic based in Barbourne - Worcester

Process incoming communications (Post and emails) and action as required

Manage office supplies and maintenance as required

Ad hoc document formatting in line with company branding and quality management standards (Microsoft Word, Excel, PowerPoint, Visio, Adobe Acrobat)

Greet visitors in an efficient and friendly manner to include preparation of refreshments for meetings

Previous use of CRM, SharePoint, Outlook, Teams, Business Central, Rio, Mitel packages would be advantageous

Complete tasks requested to be completed required by management

Demonstrate a professional and respectful approach during all interactions