Weekend Lettings Premises Officer

Lettings & Premises Officer (One Saturday and two Sundays every 4 weeks)

Required ASAP Grade

8 (£14.82 per hour) PermanentActual Salary £4,556 (Potential for overtime and job share)

Typical Saturday hours

07:45am to 16:15pm

Typical Sunday hours

09:00am to 17:00pm but can vary week to weekWith opportunities to undertake overtime when availableThe closing date for completed applications is midday, Monday 29th June 2026, with interviews taking place soon after. Please note that we reserve the right to close the vacancy early if suitable candidates are found.The Academy offers a wide range of facilities including:200 Seat theatre and bar – Suitable for hosting dance, music and other eventsSports hall - 4 badminton court, multi-sports, multi-activity Floodlit Sports Courts - suitable for football, netball, hockey, tennis Activity Studio – Typically used as a dance studio; with mirrorsGymnasium – Suitable for fitness classes and sessions for youngstersPlaying Fields – 6 grass pitches to suit different age groupsMeeting room / classrooms / lounge - various sizes, tables and chairs, dividable, interactive whiteboards, refreshments You will be responsible for providing a secure, clean, and welcoming environment for community groups, sports clubs, and private hirers. You are the primary point of contact on-site, responsible for the physical security of the buildings, the health and safety of the occupants, and ensuring that all facilities are prepared to the high standard required for both the weekend hirers and the students returning on Monday morning.The successful candidate will be customer focused, able to work off their own initiative and confident in his/her ability to manage community use of a school site. You will be someone who believes they can make a positive difference to the lives of the local community, facilitating participation in different activities across the range of facilities on-site, serving customer needs as appropriate.LiFE Multi Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. All offers of employment will be subject to a DBS check and an online search.Job Profile

Job Title

Lettings & Premises Officer (One Saturday and two Sundays every 4 weeks)

Grade and Salary

Grade 8 (points 15 to 18)

Hours/Weeks

Saturday 8 hours and Sunday 8 hours/up to 50 weeks per year with opportunities to undertake overtime when available

Conditions of services

Local Government conditions of service

Responsible to

Trust Head of Community Use

Functional relationships

Lettings Team Estates managers Health and Safety Manager Head of SchoolSite/premises staff across the Trust Facilities Manager Finance Team Job Purpose To provide a secure, clean, and welcoming environment for community groups, sports clubs, and private hirers during weekend shifts. You are the primary point of contact on-site, responsible for the physical security of the buildings, the health and safety of the occupants, and ensuring that all facilities are prepared to the high standard required for both the weekend hirers and the students returning on Monday morning. The activities and responsibilities listed below are examples of the type of tasks that are expected of the post holder. These may vary over a period of time and are not exhaustive. Key Responsibilities Site Security & Access Control ●

Opening & Closing

Managing the unlocking and alarming of specific zones required for bookings. ●

Punctuality

Ensuring that the site is ready to welcome hirers 15minutes before the start of the booking. ●

Vigilance

Monitoring the site to prevent unauthorised access or vandalism. ●

Key Holding

Taking responsibility for the integrity of the school’s security systems during "out of hours" periods. 2. Health, Safety & Compliance ●

Risk Management

Ensuring hirers adhere to their rental agreements and health and safety policies (e.g., fire safety, capacity limits). ●

Emergency Response

Acting as the designated Fire Warden and First Aid contact during the shift. ●

Inspections

Conducting "pre-and-post" hire checks to identify and report any damage or maintenance issues. ●

Procedures

Following the escalation policy in the event of an on-site emergency including evacuation, invacuation and lockdown procedures. ●

Decision making

taking responsibility for cancelling sessions in the case of bad weather or other unforeseen circumstances using the hirer contact information found on SchoolHire. 3. Customer Service & Lettings Support ●

Front of House

Welcoming hirers, directing them to their locations, and assisting with equipment setup (e.g., sports nets, AV equipment). Serving customers to facilitate purchases e.g. swim badges, swim goggles, refreshments; hire of equipment or dealing with enquiries.●

Liaison

Acting as the face of LiFE Multi-Academy Trust, ensuring that community users feel supported and valued. ●

Communication

Providing excellent communication and customer service with all user groups and assisting them in ensuring they have the best experience. ●

Administration

Engaging with Schoolhire booking system to check the day’s bookings at the start of the shift, accepting on the day bookings as appropriate, adhering to the information provided by the Lettings team. ●

Collaboration

Liaising closely with both premises and letting teams to ensure clarity of information regarding each booking. 4. Facilities Maintenance ●

Cleanliness

Performing "spot cleaning" between bookings and ensuring changing rooms and toilets remain hygienic. ●

Turnaround

Ensuring the site is "reset" on Sunday evening so that the school is fully operational for students and staff on Monday morning. ●

General

Light decorating, maintenance and repairs as advised, stock maintenance.●

Pools

Carrying out pool plant responsibilities (training will be provided). Must be able to swim. ●

Repairs

Carrying out emergency security repairs where possible or contact the appropriate contractor. ●

Risk assessment

Complete relevant risk assessment and COSHH and contractor management paperwork as required. ●

Keys

Maintain duplicate sets of keys for all rooms and equipment. 5. Training ●

Training

Undertaking appropriate training and development for your role including refresher training led by both the Lettings and the site facilities managers at each school. ●

GDPR

Being familiar with the demands of the Data Protection Act and GDPR regulations. ●

Duties

Performing additional duties related to the role as required Special Notes and Conditions The nature of the work necessitates strict confidentiality, no information obtained during or after working hours should be discussed other than with relevant staff. Any other duties as reasonably requested by the Executive Head Teacher/CFO/COO/Heads of School This job description sets out the duties and responsibilities of the post at the time of appointment. Such duties and responsibilities may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post.Application processApplication forms and further details can be downloaded from Eteach. Completed application forms should be submitted via ETeach. An email will be sent to shortlisted candidates with details of the interview process and the outline of the day. If you have any queries on any aspect of the application or need additional information, please contact the school or send an email via ETeach, where we will be happy to help you.Thank you, and we are really looking forward to hearing from you.Countesthorpe AcademyMrs Aitcheson, HeadteacherChris Ripley – Head of Community UseLiFE Multi Academy Trust