Practice Manager's Administrator

The following are the core responsibilities of the Practice Manager's Administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels. Maintenance of Practice Management archive system. Photocopy and scan documents as required. Answer incoming phone calls, transferring calls or dealing with the callers request appropriately to support the Practice Manager. Manage Practice Manager diary and provide admin support in preparation for meetings. Manage the Practice Manager's emails during periods of absence forwarding to appropriate staff member or responding. Manage all administrative queries as necessary. Carry out system searches as requested. Manage NMG Policy database review existing policies and update in conjunction with Practice Manager, senior management and HR. Issue updates and new policies to all staff when approved and required. Create and maintain log of Practice subscriptions, insurance policies, service level agreements. Providing information to Practice Manager in a timely manner. Manage Locum insurance claims Paternity/maternity/Sick Leave Maintain a clean, tidy, effective working area at all times. Support Practice Manager with general administrative tasks requested, including information gathering, to assist where required. Manage Duty Manager Rota. Order and distribute staff uniforms as and when required. Maintain TeamNet introductory emails issued to develop further by regular maintenance, updating staff profiles, adding complaints, SEAs, compliments, and policies and evolve fully into the Practice. Support with records of Claims submitted and monies received. Ensure claims submitted by responsible person within deadlines. Maintenance of Health & Safety risk register in consultation with Practice Manager. Recording and scheduling annual risk assessments. Business continuity plan update and maintain information as required. Prepare spreadsheets for financial analysis as required. Maintain Workforce Quarterly Return Assist Practice Manager to ensure timely submission of FP34D. Minute taking for any management meetings as required. Support all Senior Management Team members at the request of Practice Manager when required. Produce spreadsheets as per business need. Knowledge of systems used by management team to be able to support when required. Any other duties as required