Administration Assistant (Grade 4)

Job title

Administration Assistant (Grade 4)

Job Category

Admin & Clerical

Location

Town Hall, Preston, Lancashire, PR1 2RL, Preston City Council

Hours per week

37

Salary

£13.92 per hour

Job description

Purpose of Job

To work in a small team, assisting with the provision of administrative and systems support for the Operational Property Service, working in liaison with colleagues in other sections within the Directorate as required. To assist in the effective delivery of the management and maintenance of Council owned property.

Main Duties/Responsibilities

To assist with the work of the Operational Property administration team ensuring an efficient and effective service delivery.

To act as a point of contact for the Operational Property service, dealing with incoming reports of faults and other requests.

To assist with the administration of the specialist property management software system, currently Civica Property Management (CPM).

To raise work instructions utilising the CPM software to the appropriate internal personnel or external contractor

To accept and process a range of instructions via CPM from Investment Property to include void inspections, requests for repair to property etc.

To process purchase orders and invoices for the Section, assisting with the maintenance of all associated files on CPM.

Undertake such other duties and responsibilities appropriate to the post or grade as agreed by management.