Office Coordinator - Glasgow

Join our dynamic Rapport team as an Office Coordinator at our client’s Glasgow office! You will play a vital role in supporting a Fortune Global 500 company, where innovation and excellence thrive every day.

You will be a key player in ensuring the office operates seamlessly and efficiently. Your knack for building instant connections with guests and creating unforgettable experiences will be essential to our team’s success. If you’re ready to make a positive impact and help create a vibrant office atmosphere, we can’t wait to hear from you!

Contract type

Full-time, Permanent

Hours

40 per week (Monday-Friday, 8 AM - 5 PM, with flexibility as per business needs)

What will you get?

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Financial freedom

Enjoy exclusive travel and grocery discounts, plus life assurance and cash rewards!

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Secure your future

Benefit from a contributory pension scheme for a stable financial tomorrow.

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Health matters

Access wellness programs, an Employee Assistance Program, and digital GP services for holistic support.

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Thrive personally & professionally

Unlock endless learning and development opportunities to elevate your career!

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Celebrate excellence

Shine a spotlight on outstanding peers with WOW Awards for their exceptional contributions.

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Give back to community

Take one paid day off annually to support a cause you’re passionate about!

Main Responsibilities

• Creating a welcoming atmosphere for visitors and team members
• Overseeing the daily operations to ensure smooth workflow and cleanliness
• Assisting with meeting and event logistics, including planning and catering
• Reporting maintenance and cleaning issues, ensuring timely resolution
• Supporting clients with the desk booking system and check-in processes
• Maintaining high standards to consistently exceed customer expectations
• Participating in training opportunities and address additional tasks as needed
• Ensuring compliance with Health and Safety regulations, including Fire Warden duties

The ideal candidate will

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Share our Rapport values

Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together

• Possess a vibrant personality that fosters strong connections with stakeholders, including VIPs
• Communicate effectively in English, showcasing exceptional verbal and written skills
• Embrace innovation and adaptability, demonstrating a proactive and organised mindset
• Uphold professionalism with a courteous approach, serving as a role model for others
• Exhibit impressive personal presentation and strong interpersonal abilities
• Show a genuine passion for delivering outstanding guest service in every interaction
• Ideally, bring previous customer service experience from luxury hotels, premium airlines, or corporate settings

About us

Rapport Guest Services is a multi-award-winning company, delivering front- and back-of-house guest services for leading organisations across the UK, Ireland, and globally. As part of Compass Group UK&I, we combine people-first culture with exceptional service standards.

We are proud of our commitment to inclusion, wellbeing, and creating opportunities for everyone to thrive. We are also a Disability Confident Employer, offering meaningful roles for individuals with additional needs.

Find out more about us and our values at www.rapportservice.com.

Rapport job adverts always gain a high response rate, but we do review all applications. Please check your inbox and your junk/spam folder for our response to your application. Due to high application volumes, we recommend that you do not apply for more than one role at any time. Please ensure you apply for the role that best matches your experience.