Administration Apprentice (Digital Transformation)

Duties and responsibilities Administrative Support Provide efficient and effective administrative support to the Digital Transformation & Digital Programme Teams Organise meetings, workshops and events, including booking rooms, arranging virtual meetings and circulating agendas and papers Take accurate meeting notes and actions from meetings and ensure timely follow-up Maintain electronic filing systems, databases and trackers to support improvement programmes and projects Support the preparation of documents, reports, presentations and basic data summaries Main accurate records, within Sharepoint, to support administration of Digital Governance Communication and Coordination Act as a point of contact for the team, responding to routine enquiries in a professional and timely manner Liaise with colleagues across clinical, operational and corporate teams to support improvement work Support internal communications, including updating documents, trackers or intranet content where required Produce and distribute team newsletters and update Develop mechanisms, with Quality Improvement and PMO apprentice, to provide administrative cover for each other Improvement and Transformation Support Provide administrative support to quality improvement, service transformation and digital change initiatives Help track actions, milestones and deadlines for improvement projects Support the collation of feedback, learning and lessons learned from improvement activity Apprenticeship and Development Actively participate in the apprenticeship programme, completing all required training, coursework and assessments Demonstrate a willingness to learn new skills, systems and ways of working Apply learning from the apprenticeship to day-to-day work Attend regular reviews with the line manager and apprenticeship assessor General Responsibilities Maintain confidentiality and comply with information governance, data protection and Trust policies Work in line with Trust values and behaviours Undertake any other reasonable duties appropriate to the role and level This job description may be subject to change according to the varying needs of the service. Such changes will be made after discussion between the post holder and the manager. All duties must be carried out under supervision or within Trust policy and procedure.