HR Assistant

To provide administration support to the HR function of Impact Arts across a number of key areas including recruitment and induction of staff and volunteers and maintaining employee records

To be responsible for HR Administration relating to sessional workers, including supporting Programme Managers with the recruitment of sessional staff, volunteers and staff cover provision, the creation of contracts, maintaining accurate records on Salesforce/SmartSuite (or any other system) supporting with inductions and updating and distributing the Sessional Handbook.

Main Responsibilities

You will be expected to perform some of the following duties and responsibilities on a daily basis and others as and when required, relating to the needs of the business.

Your main responsibilities will be

Recruitment & Induction

To assist with recruitment tasks including advertising vacancies, monitoring the jobs@ inbox, administration relating to live vacancies and arranging interviews

To organise all staff and sessional inductions and support with the scheduling of volunteer inductions

To carry out HR inductions for new staff

Sessional Staff

To prepare contracts for sessional staff, ensuring that these are completed in line with legal time requirements

To be the point of contact for all HR admin relating to sessional staff. This includes recruitment, induction, PVG compliance, maintenance of personnel records, maintenance of sickness records and GDPR compliance

To assist the Finance Administrator with any queries relating to sessional contracts, sickness and pay

To update and regularly review the Sessional Handbook and distribute this to employees when required

Admin and Reporting

To input data into Breathe HR, ensuring compliance in data retention and accuracy for reporting

To support with PVG and Disclosure administration

To create and distribute pension letters for relevant staff in a timely manner

To ensure that all spreadsheets relating to staff annual leave and sickness are kept up to date (through Breathe HR)

To provide monthly reports from Breathe HR to the Senior Management Team relating to staff annual leave

To ensure that Salesforce/SmartSuite (or alternative) records with information relating to staff training, PVGs and Disclosures and Emergency Contact information are updated

To run quarterly reports from Salesforce/SmartSuite & Breathe HR relating to staff records, and to flag key missing information to relevant staff

To maintain the HR filing system and ensure that physical files are GDPR compliant

To assist the HR Manager with GDPR compliance of electronic files, including within the jobs@ inbox and on SharePoint.

To provide administration support to the Senior Management Team and Impacts Arts’ team where necessary to ensure efficiency and effective communication and support

Other

To assist with the sourcing and organisation of internal/external training sessions

To represent Impact Arts at events

To participate in training, meetings and events as required

To support and promote Impact Arts’ Values

https://www.impactarts.co.uk/were-hiring-hr-assistant/