Admin Assistant

Almond Environmental Consulting Ltd (AVEC) provides clients with surveys, sampling, bulk analysis, training and consultancy advice. Our office is based in Shettleston in Glasgow and has excellent commuting links.

The ideal candidate will exhibit high attention to detail, excellent communication skills, and have an ability to take initiative, and prioritise daily tasks. A strong ability to take charge and meet deadlines will ensure your success in this multi-faceted role. A willingness to learn and evolve within the company is also desirable.

Role Description

The role will involve supporting asbestos consultants with administrative tasks within a UKAS accredited organisation, including:

Booking in jobs from telephone / email / web enquiries

Booking in / scheduling work on shared calendar

Setting up jobs on various systems

Book keeping / PO creation on digital system (Xero)

Responding to emails from clients in a professional manner

Technical report reviewing (once qualified)

Sending reports to clients after reviewing

Updating spreadsheets with job milestones / tracking deadlines

Drafting quotes for job on accounting software (Xero)

Marking up site plans on drawing software

Booking travel / trips away

Ensure file organisation based on office procedures

Booking in asbestos samples (must be over 18)

Development of promotional material for online marketing may be required

Provide ad hoc support around the office as needed