Ward Clerk/ Administrator | Mid and South Essex NHS Foundation Trust

Lister Ward and the Discharge Lounge are looking for a motivated and organised Ward Clerk to join our team on a permanent part‑time/job‑share basis (15 hours per week). This is a key role at the heart of our ward, supporting both patients and staff by ensuring the smooth running of day‑to‑day operations.

As our Ward Clerk, you will provide essential administrative, clerical and I.T. support, helping the team deliver high‑quality, patient‑centred care. Your responsibilities will include maintaining accurate computer and paper‑based patient records, supporting data entry for staffing rosters and leave, preparing ward documentation, and coordinating a range of ward activities to keep everything running efficiently.

If you are proactive, detail‑focused and enjoy working in a busy, friendly environment, we would love to hear from you. This is a great opportunity to play an important part in supporting patient flow and contributing to a positive ward experience for all.

The Ward Administrator plays a vital role in supporting the smooth running of the ward by delivering high‑quality administrative, clerical and I.T. support. Key duties include maintaining accurate computer & paper‑based patient records, updating staffing rosters and leave information, preparing ward documentation, and coordinating day‑to‑day ward activities. Role requires both following specific instructions from the healthcare team and working independently within established procedures.

Main responsibilities include greeting and assisting patients, relatives, staff and visitors, managing telephone and in‑person enquiries, and ensuring relevant departments are kept informed of changes such as admissions or discharges. The postholder will handle mail, prepare documentation, order stationery, and provide required statistical data.

Clinical admin duties include accurate data entry to Trust systems, supporting ward rounds by preparing patient information, obtaining and highlighting outstanding test results, admitting and discharging patients on systems, completing referral and follow‑up documentation, and ensuring discharge processes are completed correctly. The role also involves managing patient valuables in line with policy.

Additional responsibilities include maintaining a safe and organised work area, monitoring ward access, reporting incidents, supporting infection control standards & ensuring medical records are prepared, maintained, filed and transferred appropriately.

Our ambition is to deliver excellent local and specialist services, to improve the health and well-being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

For more information on this varied and rewarding role, please see the attached Job Description.

We look forward to your application!

Please be aware that we reserve the right to close the vacancy early should a high number of applications be received.

Unfortunately, there is no Visa Sponsorship available for this role. Whilst we are able to employ candidates on a graduate Visa, we are unable to offer sponsorship once the graduate visa expires.

This advert closes on Wednesday 20 May 2026