Administration Assistant | Essex Partnership University NHS Foundation Trust

Administration Assistant

Band 3 - £25,760 - £27,476 per annum

37.5 hours per week

Derwent Centre, Harlow

This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS. The successful candidate will be expected to work in the organisation providing services in a professional, efficient, friendly and polite manner.

The role will involve providing support to clinical colleagues with administrative tasks.

You must be able to build effective working relationships, be approachable and accessible with a flexible approach to work.

If you're shortlisted for this post, your interview will take place on 29 June 2026

• Answering telephone calls/queries
• Uploading and scanning documents.
• Taking meeting minutes.
• Collating data and maintaining spreadsheet
• Opening referrals on the EPR and uploading referral information.
• Checking and updating patient demographics on the EPR
• Collating and printing assessment packs
• Ordering
• Logging faulty equipment
• Room bookings

Valuing you. Recognising your dedication. At EPUT, we look after you.

• Receive supervision and support to help you fulfil your potential.
• Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
• If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.

Benefits

• 27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.
• Excellent pension of up to 14.5% of your pensionable pay.
• Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
• £8K relocation package if you move to Essex to join us
• Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.

Work that wraps around your needs

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Job share

Applications for job shares are welcomed.

• To operate as a centralised department providing a comprehensive administration service and functions within the Trusts’ Localities.
• The service will ensure the timely and accurate recording of all activity across services using Trust information systems.
• The service will require a team approach to ensure cover for absence across all services / locations.
• Post holders, as appropriate, will be required to provide administration duties on behalf of these services.
• Due to the nature of the role a strong emphasis is placed on safeguarding confidentiality and this forms a pre-requisite for every Administration Assistant.
• Be responsible for ensuring all correspondence is accurately and appropriately presented using Trust and department procedures.
• To be skilled and experienced in the full range of administration practices, software programmes and specialised functional terms.
• Use own initiative to organise, prioritise and coordinate workload ensuring that deadlines are met.
• Administrative duties as requested by the Area Administration Lead including transcribing of minutes, or notes of meetings, via various processes if required.
• Recording and storage of accurate data for required areas of the administration service.
• Provide and assist in the provision of audit data when required

This advert closes on Thursday 11 Jun 2026