HR Operations Officer (Grade 4) – 12 Month Fixed Term Contract

Job title

HR Operations Officer (Grade 4) – 12 Month Fixed Term Contract

Pension

Automatic membership of the Local Government Pension Scheme – career average pension scheme with 16.5% employer contribution

Holidays

In addition to entitlement to bank/ public holidays you will receive 28 days holiday

Base salary

Grade 4 - £28,635- £31,609 per annum depending on experience

Closing Date

09/06/2026

Being a part of Kent Fire and Rescue Service

Everyone is unique. Everyone has value. Everyone helps to make Kent Fire and Rescue Service (KFRS) a great place to work. We are one team. Together with our customers we are creating a safer future for Kent and Medway.

Being the HR Operations Officer (12 Month Fixed Term Contract)

The HR Operations Officer is responsible for accurately and proficiently completing HR administrative tasks, requiring a sound understanding of HR procedures and practices.

You will be expected to have a thorough knowledge of HR processes to ensure the accurate delivery of administrative services in areas such as payroll, recruitment, onboarding, and employee record maintenance

What you’ll do

Undertake and manage all administration related to leave of absence, recruitment, onboarding, contract changes/variations, and leaver administration.

Process and validate all payroll actions and instructions accurately each month

Prepare, validate, and process all documents relating to employment changes, including new starters and leavers documentation, maintaining accurate records within the HRIS system to reflect updates and ensuring compliance with GDPR

Conduct exit interviews with departing colleagues, capturing key insights and accurately recording the outcomes, and escalate any concerns to the relevant HR team when required

Liaise effectively with the Payroll and Finance teams to resolve any issues related to pay, pensions, and benefits

Assist in the design and updating of manager guidance, toolkits, and/or HR policies/procedures, ensuring all changes align with current employment regulations and organisational standards

What you’ll bring

Practical and procedural knowledge of HR administration processes, including producing documents, data input, and maintaining records in a secure environment.

Detailed understanding of confidentiality requirements and GDPR regulations for handling sensitive employee data.

Knowledge and understanding of HR best practice

Skills in using HRIS, specifically iTrent. - Desirable

Advanced proficiency in Microsoft Office, particularly Word and Excel, with the ability to create, edit, and analyse documents and data

Part or fully qualified CIPD or a wide experience across all aspects of HR administration

Additional benefits we’re offering

Blue Light Card discount scheme

A range of family friendly policies including promoting work-life balance

Access to health and wellbeing services and advice

Access to LinkedIn Learning online training

Free parking

Above all you’ll become part of a service that is committed to the safety of our community

How to apply

Please complete an online application and CV by Tuesday 9th

June 2026 via this link

https://ce0013li.webitrent.com/ce0013li_webrecruitment/wrd/run/etrec179gf.open?WVID=88103581k3&LANG=USA&VACANCY_ID=682845ChVv

We reserve the right to close this vacancy upon receiving a sufficient number of applications. If you are interested in this role we recommend that you submit your application at the earliest opportunity.

Recruitment to Vacancies during Resourcing Review

As we discuss the closure of some On Call stations, we recognise that this may raise questions about why we are continuing to recruit a small number of vacancies. We want to be transparent about the reasons behind both decisions, and to be clear that they are not contradictory.

The potential closure of stations is not primarily a financial decision. It reflects a genuine and careful assessment of operational demand and the availability of resources to sustain effective service delivery at those locations. Where footfall, call volumes, or community need no longer justify maintaining a full presence, it would not be responsible to continue operating as though they do. These are difficult decisions, and we are mindful of the impact they have on colleagues and the communities we serve.

At the same time, certain functions require specialist knowledge and expertise that cannot simply be redistributed or absorbed by existing teams. These are roles that require specific technical skills, professional qualifications, or regulatory knowledge that are essential to the organisation continuing to operate safely and effectively. The number of posts being recruited to is limited and targeted, reflecting only those areas where a genuine capability gap exists. Every post is discussed, reviewed and approved before recruitment begins to ascertain if there alternatives to recruiting the role at that time.

Proud member of the Disability Confident employer scheme

Disability Confident

About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.