Medical Secretary

The duties and responsibilities to be undertaken by members of the Practice administration team may include any or all of the items in the following list. Duties including those not on the list which are delegated from time to time, may be varied under the direction of the Practice Manager, dependent on current and evolving

Practice workload and staffing levels

To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memoranda, etc. in an accurate and quality manner. Requests EMIS tasks from Health Professionals. Following up of emails from outside clinical establishments. Emailing of Medical Examiner forms and completed MCCDs to Medical Examiners. Dealing with incoming AccRx messages on EMIS. Dealing with incoming emails from outside Health Professionals. Dealing of incoming referral documentation. To attend meetings and take minutes, where necessary. To retrieve medical records and assist the completion of medical/insurance records. To retrieve medical records and assist with the completion of SARs requests. Invoicing third parties on completion of medical/insurance reports. To receive appropriate incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others and dealing with appropriate queries. To provide appropriate clerical and administrative duties in line with the E-Referrals, Cinapsis and C-the signs referral systems. To provide appropriate clerical and administrative duties in line with the E-Referrals advice and guidance service. To provide cover for members of the secretarial team during periods of sickness and annual leave. Cervical Cytology inform declined/no longer appropriate cytology via computerised notifications. Attend monthly training session (last Thursday in the month 12.30 -4.00pm).