Medico-Legal Officer | University Hospitals Dorset NHS Foundation Trust

We’re excited to offer this opportunity within our Admin & Clerical workforce.

As part of our new Transfer Window process, we’re making it easier for colleagues to move into roles where their skills are needed most. This approach helps us fill vacancies quickly and supports career development across the Trust.

Eligibility

Only UHD colleagues who hold a substantive contract (permanent or fixed-term) and whose current role is within the Admin & Clerical staff group are eligible to express interest in the Transfer Window and be considered for this role.

How to apply

Please do not apply via Trac. Instead, complete the Expression of Interest (EOI) form using this link - Transfer Window Form – Fill in form. The form includes a short skills assessment to help us match your experience to the role.

Are you highly organised, calm under pressure and passionate about supporting patients and staff through accurate and timely information handling? Join our dedicated Medico‑Legal Team at University Hospitals Dorset and play a vital role in ensuring the safe, lawful release of personal information.

Interview Date

22nd of June

As a Medico‑Legal Officer, you will be part of a centralised team responsible for managing Subject Access Requests and supporting the lawful disclosure of records to patients, solicitors, police, and other authorised bodies. You will help ensure the Trust meets its statutory obligations under the UK GDPR, Data Protection Act 2018, and Access to Health Records Act 1990.

This is a varied and rewarding administrative role where accuracy, empathy and professionalism are essential.

UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.

If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.

UHD has active networks including Women’s, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.

AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.

• Processing and coordinating Subject Access Requests, ensuring timely and compliant disclosure of medical records.
• Communicating directly with patients, relatives, solicitors, GPs, police, safeguarding teams, and internal colleagues.
• Using various IT systems to locate physical and scanned records and flag issues such as missing or mis‑scanned documents.
• Managing incoming emails and mail, routine correspondence, and escalating complex cases where required.
• Maintaining accurate logs, databases and tracking information to ensure high‑quality data management.
• Providing non‑clinical advice sensitively, including when patients or relatives may be distressed.
• Preparing documentation such as insurance forms, DWP forms and pension service paperwork.
• Upholding strict confidentiality, data protection standards, and departmental procedures.

We’re looking for someone who

• Is highly organised, with excellent attention to detail and strong administrative skills.
• Communicates clearly and professionally with a wide range of people.
• Can prioritise work effectively and use their own initiative within set boundaries.
• Remains calm, empathetic and respectful when dealing with sensitive or emotional situations.
• Has excellent IT skills and is confident learning new systems (training provided).
• Understands or is keen to learn about data protection, confidentiality and medical records processes.

This advert closes on Tuesday 9 Jun 2026

Proud member of the Disability Confident employer scheme

Disability Confident

About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.