Facilities Administrator - Fleet Vehicles

Plan and coordinate vehicle repairs, insurance processes, and MOTs in accordance with scheduled requirements, working collaboratively with departmental colleagues. Carry out Purchase to Pay process for fleet; Obtain and assess quotes in line with Trust procedures, applying informed judgement to identify the bestvalue option and briefing the line manager accordingly. Raise requisitions and ensuring invoices are paid.

Includes

liaising with Facilities, Estates, Finance staff, suppliers and contractors; investigating prompted by order requests; identifying and setting up new suppliers; monitoring spends and highlighting discrepancies on annual contracts. Set up and distribute fuel card to service users ensuring Trust process and procedures are followed Educate/train new or less experienced members of staff on systems/processes used within the department. Carry out records management (keeping and destroying) of financial and personal data in line with Trust police To be able to use several digital systems for procurement processes, data entry and monitoring, produce reports and information for assurance and compliance. Be able to comment and assist in the implementation of operational polices and internal procedures to improve processes and compliance. Incidental contact with patients whilst on site for wayfinding and general enquires Completes staff surveys and audits as required. To be responsible for data entry of car and van milage, fuel spend and monitor usage, produce data/information for onward Trust assurance reporting Responsible for auditing and survey returned cars and checking in new cars arriving reporting and raising issues. Coordinate and carry out inspections on hired, leased, and Trustowned vehicles to ensure they are roadworthy, safe, and maintained to the correct standard Use a vehicle monitoring system to track cars use and report by raising issues or concerns Contribute and make suggestions towards improvement and innovation within the department. Undertake other duties related to the work of the organisation that is consistent with the nature of the job and level of responsibility. This role is not eligible for sponsorship as per the Governments UK VISA and Immigration Rules and Regulations. For more information please visit https://www.gov.uk/browse/visas-immigration/work-visas