Medical Workforce Support Assistant

AREAS OF RESPONSIBILITY 1. 1. Process recruitment related correspondence and documentation ensuring efficient and accurate completion of recruitment related procedures (e.g. shortlisting packs, interview packs, interview letters, reference checks etc.), in line with employment legislation Trust and Department of Health guidelines. 2. Daily management of Trac and NHS Jobs and completion of tasks regarding closing vacancies, processing interview invites and other general administrative duties. 3. Support the Medical HR Administrators in ensuring the whole recruitment process is carried out accurately, efficiently and in a timely manner in line with Trust Policies and Procedure including making the necessary arrangements for consultant appointment panels. 4. Support the Medical HR Administrators with junior doctor rotations and intake including the sending of recruitment paperwork, conditional offer letters, Online DBS applications and Occupational Health information chasing any outstanding documentation and creation of ESR assignments. 5. Participate in the operation of the Medical HR telephone hunt group, Eva portal and inbox; dealing with medical workforce and recruitment enquiries and promoting the interests of University Hospitals Plymouth NHS Trust. This may include signposting and referrals in line with HR requirements. 6. Participate in recruitment and careers events as required at both a local and national level (sometimes outside office hours). 7. Maintain departmental filing systems, so that information can be retrieved quickly and efficiently. 8. Maintain and keep up to date a step-by-step process handbook to ensure all team members can provide appropriate cover in the absence of colleagues. 9. Input, collate and maintain data for vacancies/ applications, interviews and any other medical workforce or recruitment related information. 10. Provide support and cover for the Medical HR team colleagues as and when required. For further details please seethe attached JD & PS.