Executive Assistant & Medical Rota Coordinator

To provide effective and efficient EA and administrative support to the Service Director.

This will include

To manage the Service Directors diary and provide high-level administrative support to meetings, including planning appointments, preparing and circulating agenda packs, producing accurate minutes and action logs, and monitoring follow-up actions. To act as the first point of contact for all communications to the Service Director, handling sensitive or contentious matters with discretion and professionalism. To ensure that any urgent matters are brought to the attention of the Service Director in a timely and appropriate manner. To provide effective and efficient rota coordination and administrative support to the CAMHS out-of-hours service, including: To lead the coordination of TH CAMHS rotas using Patchwork and MS Excel, ensuring rota information is kept accurate and up to date, shared promptly with the medical staffing team, and serving as the central point of contact for STs regarding rota matters. To act as rota coordinator for the service, arranging cover when staff report sickness or unavailability, liaising with internal staffing to secure cover, and escalating to agency or bank staff where required to ensure safe and adequate out-of-hours provision. To maintain and update live rotas on Patchwork and MS Excel, ensuring accuracy and timely communication of changes to all relevant parties. To liaise with Trust medical staffing team and external switchboards, and internal stake holders to share rota information, on-call arrangements, and service requirements. To communicate with external locum agencies via Patchwork, sharing necessary protocols and service information to facilitate appropriate cover. See full job description