EA

Executive Assistant

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Salary

£25.00 - £40.00 per hour (DOE)

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Location

London Victoria (hybrid 3 days office based - Monday, Wednesday + day of choice)

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Duration

3 Months +

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Hours

35 hours per week, Monday to Friday 9am - 5pm

Manpower has a fantastic new opportunity for the right candidate to become an Executive Assistant, working with our client, a FTSE 100 Credit Card Company based in the heart of London.

Role Responsibilities

• Providing executive assistant support to 2 x UK based Vice Presidents
• Organising and maintaining complex diaries with attention to detail, managing across global business partners and different time zones
• Organising internal and external business meetings and providing all necessary administrative support for the meetings as well as supporting the planning and execution of external events.
• Monitoring Outlook diary communications and ensuring a timely response.
• Utilising and understanding all internal systems, processes and policies, e.g. Concur for travel booking and expenses, reserve system, etc.
• Ensuring timely preparation and processing of expense reports; tracking and processing of invoices.
• Managing travel arrangements including air, hotel, transfers, and agendas and managing last minute changes as required.
• Providing detailed itineraries of these trips, including all hotel arrangements, transfers, meetings scheduled, contact details, etc.
• Assisting with coordination, scheduling and organising senior leader visits and team events.
• Managing own e-mails and correspondence in a timely manner.
• Undertaking ad-hoc requests and project work as required.

Skills/Qualifications

• Demonstrable executive administrative experience and specifically with experience supporting VPs with regional/global responsibilities.
• Good team player with a strong work ethic who collaborates well and demonstrates high integrity, personal initiative and a positive attitude.
• Demonstrated ability to interact with all levels of management as well as the ability to handle confidential and sensitive information with discretion.
• Ability to multi-task and prioritise in a fast-paced environment and to remain both calm under pressure and flexible to interruptions and changing priorities.
• Strong interpersonal and communication skills with the ability to form professional relationships across all areas of the organisation.
• Highly developed organisational and time management skills and consistently maintain attention to detail and accuracy.
• Ability to be proactive, trouble shoot and take initiative to anticipate the needs of a complex office.

If you feel that you fit the above criteria and would like to work in a vibrant, forward-thinking environment, then apply here today!

This role will be subject to background verification checks. Further details and conditions will be shared on application.

If you receive suspicious outreach claiming to be from us, please contact us via the ManpowerGroup website.