Team Administrator

Key Responsibilities

1. To provide a professional and confidential administrative service, to include audio/copy typing, preparing correspondence, proof reading documents, photocopying, filing, scanning, dealing with post, having access to team outlook calendars 2. To implement and maintain and overall management system of paper and electronic media for the office 3. To manage emails and telephone calls and enquiries to the service, take clear concise messages and assist people with a helpful, diplomatic and tactful manner 4. To work autonomously to ensure daily tasks and ongoing workloads are prioritised and completed within agreed timescales. Manage multiple tasks within the working day whilst maintaining quality standards. 5. To arrange appointments and meetings as required for the team including the psychiatric weekly clinics using Microsoft office Teams or in person clinics. To organise booking of interpreting services and translation of correspondence where appropriate. To attend Team meetings and record discussions/outcomes on epjs or internal systems 6. Order stationary and be responsible for follow up of orders to ensure delivery and correct receipt of stock for the team as required. 7. Support new staff, ensuring access to Digital Services and the relevant Trust Policies. 8. To contact Trust Estates and Facilities Department to report any faults or work that needs to be undertaken. 9. To arrange administrative cover for annual leave periods 1. To undertake any other reasonable duties as negotiated with the Administration and/or Clinical Manager. 2. To input data onto the electronic patient record system (epjs), registering patients, inputting KPI ( Key performance indicators), scanning and uploading documentation. To work closely with the Business Manager to monitor the processing of data and information, and check performance reports to ensure data quality of epjs records. 3. To ensure all of your required mandatory training is up to date 4. To complete the eRoster for the team. To manage petty cash 5. To undertake the monthly Health and Safety Inspection Checklist and Fire Warden checklist in liaison with the Business Manager. To be one of the Fire Wardens. To escalate Health & Safety Issues via the appropriate channels. To report all maintenance issues and ensure timely completion, following up when required. To ensure arrangements are in place for adherence to Health and Safety legislation and requirements on behalf of the Trust and integrated services. 6. To ensure compliance with agreed infection control policies and procedures, ensure all staff are aware of, and comply with IC within their own role, including adherence to prevention of infection. To be responsible for ensuring completion of all required Health and Safety assessments and documentation. 7. To be responsible for ensuring any communications are cascaded appropriately and in a timely way within the service, including sensitive and confidential information. 8. To receive regular supervision and appraisal of work performance. To undertake training and development as required in line with the responsibilities of the post and Trust policy and any other relevant training courses as agreed with the Business Manager.