Project Support Officer

We are seeking a Project Support Officer for our client based in London. This is to support the Sizewell C project.

Contract role, inside IR35.

Office based 3 days per week and 2 from home.

To run to the end of the year but likely to be extended and be long term.

The purpose of the role is to provide support to the SZC SS&A Directorate working closely with the Heads of Departments and wider team, enabling the effective administration, planning, and organisation of the directorate. This is a demanding post requiring excellent communication and organisational skills combined with pro-active approach to the diverse workload.

The role may require irregular PA cover within the department and on occasion to support EA/PA leave or short-term absences.

Principal Accountabilities

• Working as an integral part of a team contributing to team success, communications and a positive working environment
• Provision of SS&A Project Support activities, including:

o Liaise with Finance to ensure invoices are paid etc and maintain (local) cost record.

o Support directorate planning, liaising with individuals to co-ordinate updates and support data input to Integrated Work Schedule (IWS)

o Support maintenance of risk register and co-ordinate updates

o Keep track of governance process, ensuring relevant authors are aware of actions arising from key governance forums and essential project activities, ensuring actions are completed by deadlines

• Support general administrative duties as they arise, including:

o Maintain and build relationships with key contacts and stakeholders, including respond to phone/email enquiries to/ from wide range of external parties etc

o Maintain confidentiality of all commercial and personal information

o Maintain data/records so that information is readily available and easily accessible on Teamcenter, SharePoint and other systems being used by the team

o Managing the flow of commercial processes between the technical functions and the commercial teams

o Take minutes in key directorate meetings, record actions and track to completion

o Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio

o Be responsible for on-boarding of new team members and consultants, including liaising with vetting and induction teams and ensuring IT requirements are met i.e. IT equipment, phones etc.

• Support to the Nuclear Safety Committee acting as either the secretariat or support to the secretariat function.
• Provides other Sizewell C PAs with cover for annual leave and short-term absences