Office and Practice Administrator (GP Practice - Full Time)

Administration Daily allocation of bloods including filing of non-clinical bloods, out of hours. Logging and circulating alerts, notifications, general updates. Liaise with third parties for general maintenance, servicing and repairs. Regularly updating the maintenance logs via TeamNet or other systems. Coordination of the room booking including liaising with third parties for booking requests Liaising with reps. Prepare and circulate meeting agendas and minutes of meetings as required.Appointment bookings organise meetings within Emis system. Work alongside the rota coordinator to ensure meetings, room booking documented within the Emis system. Working alongside nursing team providing administration support including monthly check, data loggers, fridges.Provide confidential administrative support to the Practice Manager and Business and Finance Manager as required. Assisting Practice Manager with any research queries. Accounts and Funding Claims Administration Ordering of supplies including office, clinical, cleaning, vaccinations. Tracking and storing all supplies. Undertake purchase and sales ledger accounts administration including maintaining up to date customer and supplier lists, raising sales invoices and processing purchase invoices. Maintaining the accounting email inbox.Produce monthly supplier payment run and verifying payments alongside Business and Finance Manager Completing monthly PPA form. Confidentiality In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & Safety The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, the practice Health & Safety Manual and the practice Infection Control policy and published procedures. Equality and Diversity The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional Development The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Quality The post-holder will strive to improve quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage their own time, workload and resources Communication The post-holder should recognize the importance of effective communication within the team and will strive to:Communicate effectively with other team members Communicate effectively with patients and carers Recognize peoples needs for alternative methods of communication and respond accordingly Contribution to the Implementation of

Services The post-holder will

Apply practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect their own work Undertake any other duties commensurate with the level and grade of the post