Project Support Officer

We are seeking a Project Support Officer for Education and Learning to serve as a key member of the Refugee, Resettlement, and Migration service.

In this role you will provide support across the Refugees, Resettlement and Migration service in all project governance, documentation and delivery. You will be responsible for maintaining and change control of project documents, for planning, managing and implementing a number of small projects, working to/within corporate project frameworks. You will collect, co-ordinate and analyse any management information required. You will plan and assist in the development and staging of a variety of events, including meetings, seminars, briefings etc.

About the role

Salary

£32,597 to £35,412 per annum.

Location

Your office base will be County Hall, Chichester, Hybrid working in office at least 1 day per week.

Working pattern

Full-time, 37 hours per week.

As the Project Support Officer, responsible for providing effective and efficient day to day support to the RRMS

team, including collating and analysing statistics for the ongoing monitoring of project performance/progress, and planning available resources.

You will be carrying out regular budget monitoring for projects using financial services systems. You will keep accurate and current records of commitment and expenditure against budgets, to ensure the project remains on target and within spend and enable senior managers to make informed decisions. You will also be responsible for the general team administration duties and supporting the wider directorate should the need occur.

This is an opportunity to use your knowledge and experience in working with people facing upheaval and trauma, and to work with partners and volunteers to provide coordinated support to help families begin to rebuild their lives. You'll be a key player in helping displaced people to feel safe and be part of life in the UK.

What you'll need to succeed

For this role you will be expected to demonstrate relevant skills and experiences including

• Passionate about providing a great customer experience.
• Independ
• Strong team player with demonstrable interpersonal skills to build excellent working relationships with

both colleagues and key stakeholders.

• Confident in using initiative on your own and implement small projects.
• Great communication skills able to interact effectively, both verbally and in writing, with a range of high-level clients/stakeholders.
• Highly organised, have excellent time management skills and be able to meet set deadlines and prioritise workload accordingly.
• Excellent IT skills, with a good knowledge of Microsoft packages.
• Competent problem solver and have a sound understanding of project management, change control and reporting.

Key Skills

• Advanced analytical skills to interpret and manipulate varied and complex project information.
• Able to organise, plan and meet set targets e.g. for provision of urgent reports required by customer, or to manage progress against plans to achieve successful outcomes.
• Developed communication and interpersonal skills to interact effectively with a range of high-level clients/stakeholders and create and maintain effective working relationship and provide coaching to colleagues on process or documentation.
• Strong problem-solving skills with the ability to anticipate problems and resolve issues independently, planning solutions and making sound pragmatic decisions.
• Advanced IT skills in Microsoft Word, PowerPoint, Excel and other web-based applications, for word processing, analysis and research of data, creating electronic presentations.
• Excellent literacy and numeracy skills to carry out financial analysis and reporting.

Qualifications and/or experience

* HNC/HND in an appropriate area or equivalent practical experience/range of knowledge.

* Relevant knowledge of project management processes, procedures and policies associated with working within a demanding service.

* Demonstrable experience of working as a competent member of a project team, ideally in a project support role or equivalent, whilst confident to implement projects independently.

* Ability to work in a rapidly changing environment and within project management systems/practices, and to provide effective support.

* Experience of project planning and implementation. Planning and implementing more than one project or project work stream at any given time.

For a full detailed list of the skills and qualifications required for this position please refer to the attached Job Description.

Rewards and Benefits

• From flexible working (where possible) to access to our Employee Assistance Programme, we are committed to providing a healthy work life balance.
• A laptop and mobile will be supplied if applicable to your role. You will benefit from a generous amount of annual leave, plus the opportunity to buy additional leave, an excellent local government pension scheme as well as a range of discounts giving our staff access to hundreds of offers.
• For more information about the wide variety of benefits you can take advantage of please visit our Rewards and Benefits page.

How to Apply

Click apply below, upload your CV and cover letter.

Your cover letter should

• Outline your motivations for applying.
• Explain the skills and experience you can bring to the role (please refer to the key skills in the attached job description).

Internal candidates wishing to apply for this role will be considered for a secondment position. Please can you therefore discuss and agree this with your manager before applying for this position.

Please ensure you have saved the job description attached to the main advert on our website as, once the job has closed, you may not have the opportunity to download again.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to right to work within the UK, enhanced Disclosure and Barring Service (DBS) check, satisfactory references, and a health check.

Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success.

We operate a guaranteed interview scheme for applicants that have a disability, are a veteran or are a care leaver. More information can be found on our application help page.