18017 - Admin Officer, HR Operations

Role title

Admin Officer, HR Operations

Team/Directorate

Judicial HR Team – HR Operations

Overview of the Judicial Office

The Judicial Office (JO) reports to, and is accountable, to the Lady Chief Justice (LCJ). It was established in 2006 to provide support to the LCJ and to the wider judiciary in upholding the rule of law and in delivering justice impartially, speedily and efficiently, following the Constitutional Reform Act 2005.

In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland.

The JO is an interesting and unique place to work. Everything we do is in support of upholding the independence and impartiality of the judiciary. We work closely with HM Courts & Tribunals Service (HMCTS), the Ministry of Justice (MoJ) and others across Government as well as with the legal professions.

We are an Arm’s Length Body sponsored by the Ministry of Justice. This creates an interesting and complex environment in which to work where we agree our priorities with the senior judiciary and receive our funding to deliver them from the Ministry of Justice. The Judicial Office has been through a period of significant growth resulting from an expansion of our remit and responsibilities.

See JO staff talk about working here: https://design102.wistia.com/medias/uhgtmbtnlv

Overview of the team

The Judicial HR Operations Team is accountable for delivering the right Judicial Office Holders with the right skills, in the right place, at the right time in support of the Lord Chancellor, Lady Chief Justice and the Senior President of Tribunals as set out in the Constitutional Reform Act 2005. We are responsible for working with the judiciary, wider JO, HMCTS, MoJ and the JAC. The Judicial Office Holder Appointments team provides support to the senior judiciary and the Lord Chancellor concerning Judicial Office Holder appointments and retirements. We also provide advice on the authorisation of judges and the deployment of individuals to other roles, including leadership roles.

Hybrid Working Requirement

This position is eligible for hybrid working (current minimum requirement for time spent at base location is 60%, which is subject to business requirements).

Summary of the role

As Admin Officer, the role holder will be required to support a range of judicial appointment related duties to the Onboarding, Complex Appointments, Relationship Management and the Management Information & Insights Team (MIIT) supporting the senior judiciary and the Lord Chancellor in relation to their responsibilities to judicial office holder appointments (Courts, Tribunals and Magistracy).

Responsibilities,

Activities & Duties

Working to your EO Team leader, this role involves providing quality and timely support on appointments to the judiciary. This could include the following responsibilities:

Lead Areas

Provide timely support to the Lord Chancellor, the Lady Chief Justice, the Senior President of Tribunals and the Senior Presiding Judge on JAC and Advisory Committee reports that recommend candidates for judicial appointment, renewals, resignations and extensions of appointments.

Respond timely in accordance with Key Performance Indicators (KPIs) to queries from stakeholders and the public, from the HR Operations Team inbox within the agreed KPIs.

Processing the automatic renewals of judges’ appointments and wider data inputting using the JHR IT database, system ensuring appointments are accurately maintained.

To support the HR Operations Team (HR Ops Team) in managing the appointments process for Courts Judges, Tribunal judges and Magistrates in a timely and efficient manner.

To collect Royal Warrants/Letters Patent and to draft correspondence and work with the wider team on public announcements, medical checks, and Instruments of Appointment.

To support swearing-in ceremonies for Circuit Judges and above, to ensure that they run smoothly. This may involve occasional working outside usual business hours.