Exams and Data Administrator

The School

“Hoe Valley School is an inspiring environment at the heart of its community where every student’s experience is personalised. Our students will learn to think independently, pursue their ambitions and achieve their highest potential.”

Hoe Valley School is An oversubscribed secondary school that opened in September 2015 to serve the local community of South WokingDelivering innovative and exciting lessons to years 7-13

Committed to ensuring our students leave us with excellent academic outcomes, the skills to be ‘work-ready’ and the traits of excellent global citizens

Following the National Curriculum, where Maths and English are taught every day

A Google School with ICT fully embedded in all curriculum areas

Committed to learning which is relevant with links to the ‘real world’ of business, higher education and the local community

In a state of the art, new School completed in September 2018 on Egley Road, Woking

Committed to supporting our staff to have a good work / life balance by offering longer school holidays, bespoke CPD programmes, minimising paperwork and meetings, and ultimately by trusting our staff to deliver excellent outcomesThe Role

To support the Exams and Data Officer in the administration of internal and external examinations, as well as the processing of school data. The Exams and Data Administrator will have experience in data analysis and manipulation using Excel or equivalent, and will be a confident decision-maker in a fast-paced environment.

Role Information

Contract

Permanent. Term time plus 2 weeks in school holidays

Hours

Monday to Friday 8:00-4:30pm

Salary

£25k to £30k actual salary (£27,972 to £33,566 FTE)

Start date

1st September 2026

Responsible to

Exams and Data Officer and ultimately the Head TeacherCore Responsibilities

To support with the running of internal and public exams, including

Setting up the exam boards and internal base data;

Preparing, collating and cross-checking the Heads of Faculties entries prior to submission to the exam boards.

Preparing and collating private candidate entries including statement of entries, student ID verification, timetables and candidate cards.

Preparation for any exam season, internal or external, including setting up the master folders, and master timetable, generating candidate cards, registers, etc.

Producing access arrangement forms for the exams, and liaising with SEN over Access Arrangements.

Coordinating the photocopying of internal exam papers.

Generating documents relating to NEAs, including mail merging documents.

Supporting the Exam and Data Officer with the running of all the exam seasonsTo support with the School’s reporting process through management of data:

Modifying SIMs marksheets

Ensuring Sims mark-sheets are available to the teachers in advance of data drops

Ensuring Sims mark-sheets are correctly set up for each data drop

Creating and producing the student reports, for checking and validating, prior to the reports being sent to parents

Manipulating and uploading data to 4Matrix, FFT and Department of Education Websites.

Helping generate summary data for the Senior Leadership Team and Heads of Faculties

Additional Roles

Liaise with staff, parents/carers and external agencies, as appropriate, sharing information as directed and ensuring local procedures are followed

To deal with all confidential matters with tact and discretion

Follow the School’s policies and procedures in the event of an emergency and attend relevant training

Support with School events as requested by the Exams and Data Officer

Any other duties as requested by the Exams and Data Officer

Contribute to the overall ethos, vision and aims of the School

Appreciate and support the role of other professionals

Attend relevant meetings as required

Participate in training and other learning activities as required

To carry out the above duties in accordance with the School’s Safeguarding Policy.

The above list is not exhaustive and may be subject to amendment in due course in discussion with the relevant employee.