Part-time Forensic Administrator - HMP Huntercombe

Job overview

We are looking for a part-time Forensic Administrator to join our team at HMP Huntercombe near Henley. You will work with senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self-motivated individual to work within our team.

You'll need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational skills. Knowledge of Microsoft Office suite, managing diaries and minute taking is essential. You'll be liaising with employees at all levels so you'll need to be comfortable handling contacts with compassion, patience and professionalism.

This role would suit someone who enjoys being busy with a variety of duties, working as part of a team, and using their own initiative. This is an important and rewarding role which helps us run an efficient service across the prison.

We will offer you a supportive team environment, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging yet rewarding working environment.

Working hours for this role are Wednesday, Thursday and Friday on-site at HMP Huntercombe; we are not able to offer any remote working for this position. This role includes an RSU allowance of £1,446 per annum on top of your salary.

Main duties of the job

• Produce correspondence and reports as required for the MDT.
• Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely
• Ensure electronic diaries/System1 ledgers are efficiently maintained and coordinated for the multidisciplinary
• Receiving complex or sensitive information, and ensuring that the information is shared with clinicians in a timely manner
• Entering patient information into System1 ensuring the information is entered accurately and in a timely This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed.
• To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence.

Please refer to the job description attached for a comprehensive list of duties

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are

“Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing.

These include

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person specification Qualifications – Academic/Skills/Professional Essential criteria - Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field

Desirable criteria - Formal Secretarial Training (eg RSA) or other business administration qualification

Knowledge Requirement Essential criteria - Good written and verbal skills

• Working knowledge of the internet
• Knowledge of Microsoft Office Packages including Outlook and Calendar

Desirable criteria - Some knowledge of Criminal Justice System and Mentally Disordered Offenders

Experience Essential criteria - Experience of working in an administrative role

• Word processing experience with both audio and copy typing
• Experience of servicing meetings including minute taking

Desirable criteria - Previous experience working in a mental health setting

• Previous experience within an NHS/healthcare setting

Personal Qualities Essential criteria - Good communication skills

• Good organisational skills and the ability to work under pressure
• Ability to liaise with all professions and clients in a confident, helpful and effective manner
• Ability to prioritise own workload
• Excellent telephone manner
• Able to work under pressure
• Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
• Understanding of GDPR and the Data Protection Act

Desirable criteria - Able to travel to different sites

Documents to DownloadPrison Mental Health Team Administrator JD/PS (PDF, 170.8KB)

OH FORM (PDF, 272.6KB)

Job risks form (PDF, 384.6KB)

Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)

Recruiter Contact Details

Name

Joanna Bakerfarmer

Title

Team Manager

Email

Joanna.bakerfarmer1@oxfordhealth.nhs.uk

Telephone

01491 643105