Junior PMO Coordinator - Portsmouth, Hampshire

We’re VIVID! –We offer a vibrant, friendly, inclusive culture that supports and develops the best people!

We’re investing in leading technologies to support our customer engagement strategy, create improved working for our staff, and deploy innovative solutions to improve the way our customers manage their homes. We are at the beginning of this exciting journey, initially focusing on CRM but extending to cover all core business process areas. We are looking to grow our business analysis team to work on this transformation programme alongside our product owners, business sponsors and partners.

We’re looking for a proactive Junior PMO Coordinator to support our Programme, Finance and IT teams, ensuring accurate reporting, strong governance, and excellent project delivery across the department. This is a part-time, 6-month fixed term position working 24 hours per week, with the flexibility of home and office working. There is also potential for the contract to be extended beyond the initial term.

Want to know what we can offer?

• 26 days holiday (plus bank holidays), with the opportunity to buy or sell annual leave
• A productivity-related bonus scheme to enhance your take-home
• A generous contributory pension of 6%. We’ll match employee contributions between 7% and 10%
• Life assurance paid at x 3 annual salary
• Private medical insurance
• Health care cash plan called Medicash
• Enhanced pay for maternity, paternity, adoption and shared parental leave
• Access to counselling, legal and financial information
• Electric car scheme
• Huge variety of in-house & e-learning courses and a range of coaching and mentoring programmes

Here’s the facts about the role

As Junior PMO Coordinator, you’ll provide support in running PMO processes, covering programme and project establishment, ongoing management, budget management, meeting management, quality assurance, and project closure, as well as more generally for the Technology Group contract and finance management.

You’ll take ownership of budget and financial coordination, ensuring accurate and timely tracking of both Capex and IT maintenance budgets. You’ll work closely with Finance and Programme teams to review and reconcile monthly reports, update Smartsheet actuals and forecasts, and investigate any discrepancies promptly. You will also be responsible for raising purchase orders to the correct budget codes, processing invoices within agreed timescales, and following up on variances with suppliers and the accounting team to keep financial records accurate and aligned.

You’ll also provide essential contract and procurement support, managing the full lifecycle of new contracts from processing through to signatures. This includes maintaining accurate records in Procontract, supporting the management of licences, services and renewals, and ensuring all supplier-related updates are completed on time. A key part of this responsibility is monitoring renewal invoices, challenging anomalies, and ensuring payments are made promptly so that contracts remain active and compliant.

We’re looking for someone who brings a great blend of skills, experience and enthusiasm. You’ll have GCSEs in English and Maths, and ideally a PRINCE2 qualification.

Experience supporting projects and an understanding of project management approaches will help you thrive in this role. Experience in the housing sector is a bonus, but not essential.

You’ll be confident using Microsoft tools such as Word, Excel, Outlook, PowerPoint and MS Project, and you’ll enjoy working in a structured, calm and logical way. Excellent organisational skills are important, along with administration and documentation abilities. If you love keeping things running smoothly and supporting teams to deliver great work, you’ll be a great fit.

For a closer look at what success in this role looks like, explore the attached Job Description and Person Specification.

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