Office Administrator

About us

We are the largest home grown residential care provider in Buckinghamshire & Berkshire for adults with learning disabilities and associated needs.

Title

Office Administrator

Location

Sistine Manor, Stoke Poges, Slough SL2

Salary

£13.50 per hour

Hours

15 hours per week over 5 days (Mon to Fri)

Term

Permanent, Part-Time

Reports to

Home Manager / Operations Manager

Purpose of Position

• To ensure that Sistine Manor administration is operating smoothly, as well as being efficient and timely.
• To work closely with the Home Manager / Operations Manager / Deputy Manager and other colleagues to ensure that the service runs smoothly.

Duties and responsibilities

Administration Support.

• Provide a confidential administration service to the Sistine Manor Home Management team.
• Answer telephone calls, direct them as appropriate and take messages.
• Organise financial records and complete data entry tasks.
• Process invoices / receipts / petty cash reconciliation.
• Scanning and uploading of documents onto PCS (Digital Care Planning system) to ensure records are accurate.
• Prepare and finalise meeting notes.
• Filing and archiving documentation in line with compliance requirements.
• Supporting audit preparation by collating required documentation.
• Assisting with ordering supplies and managing stock records.
• General administrative duties to support the smooth running of the service.
• Prepare various documents, including minutes from meetings.
• Perform other duties as appropriate.

Other Duties.

• To attend relevant training and personal development opportunities in order to fulfil the requirements of the post.
• To adhere to all R.E.A.C.H policies and procedures and assist the organisation in developing, implementing and monitoring them, including Equal Opportunities and Health & Safety policies.
• To adhere to Data Protection / GDPR UK / Confidentiality Policies at all times.

PERSON SPECIFICATION

Experience / Skills

Essential

• Proven administration experience.
• Excellent communication and customer care skills.
• Confidence to work across all levels of the business.
• Demonstrable organisational and IT skills to include Microsoft Word, Outlook and Excel.
• The ability to be flexible and prioritise workload as required.
• Experience of people with Learning Disabilities is essential, as well as an empathy with the aims of R.E.A.C.H.