Administrative Assistant - Specialist Medicine | East Sussex Healthcare NHS Trust

Do you want to support patients and clinicians at your local NHS Trust?

Are you positive, reliable, IT literate, and motivated to make a difference? We are looking for an enthusiastic individual to join our team within specialist medicine supporting the clinical secretarial team. This is a great opportunity to contribute to the smooth running of our services and play a vital role in supporting patient care.

In this role, you’ll be proof-reading and editing clinical letters and reports, ensuring accuracy and clarity in patient communications. You’ll also carry out basic administrative tasks as needed, helping to keep things organised and efficient. you’ll be part of a team that works behind the scenes to support clinicians and improve patient experience.

We’re looking for someone who

Has excellent attention to detail and strong written English, including spelling and grammar

Is committed to delivering high-quality work

Is flexible and able to adapt to changing priorities

Is confident using IT systems and thrives in a busy environment

Holds GCSEs in English and Maths or equivalent and communicates professionally

Experience with NHS systems or in a healthcare setting is an advantage, but not essential — we’re happy to train the right person who’s eager to learn.

If you enjoy working in a fast-paced environment, bring positive energy, and want to be part of a team that’s making a real difference, we’d love to hear from you.

The main duty of the job is proof reading and editing clinical correspondence which has been transcribed by speech recognition software. Additional duties may include post runs, scanning, answering phone calls and general admin duties.

It is essential that you are able to demonstrate good interpersonal, verbal and written skills and have a "can do" attitude. You will have a good level of IT literacy as you will be using multiple software packages.

We can provide you with in-house training, career development opportunities, flexible working solutions, generous annual leave entitlement & access to NHS Staff Benefits.

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

This advert closes on Thursday 4 Jun 2026

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About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.