People Flexi Bank - Building Coordinator

Key responsibilities Strategico To support the Facilities Manager in the development of FM services and act as service matter expert for service delivery. Facilities Managemento To execute the delivery of all Facilities Management services, both hard and soft services, within the portfolio Hubs to meet the statutory, quality and customer requirements of the Trust.o To ensure that Facilities Management services are delivered in a safe and customer focused manner.o To supervise outsourced suppliers and ensure they provide services in line with agreed contractual arrangements as part of the effective delivery of services.o Support the Property departments response to audit requirements and actions.o To ensure that relevant Property risks are regularly reviewed to reflect the operating risks and that mitigating actions are undertaken.o Raising issues relating to cleaning with on-site contractors and escalating to Facilities Manager where appropriate.o Manage the allocation of building resources, such as office space, clinic rooms and car parking in line with trust guidelines.o Establish and update systems to record the allocation of building resources.o Perform regular quality inspections/site walk arounds, addressing all internal and external communal areas on a daily basis for cleanliness, checking any faults to equipment, any damage to the building and any health and safety risks. Financialo To deliver sound financial control for operational activities and related budgetary control, within the scope of role and responsibilityo To support the development of Community Hub business cases as required for service changes.Adhere to Standing Financial Instructions and ensure they are followed. Complianceo Ensure statutory and NHS compliance of buildings.o Ensuring related policies are embedded in practice and reviewed in relation to changes within Service delivery. Health,

Safety and Security

o Operate and promote working practices which ensure a safe working environment for self and others, contributing to the development of a safety culture among the team.o Ensure actions arising from risk assessments, infection control audits, statutory compliance audits and security audits are completed and recorded.o Manage the site property folder to ensure that is it fully up to date and information remains relevant.o Ensure compliance with water regulations and that little used water outlets are risk assessed, flushed and recorded in line with L8 guard.o Plan and conduct regular fire evacuations and ensure outcomes are recorded.o Coordinate services to ensure that the site has up to date business continuity plans and that these are regularly reviewed. People managemento Ensure that both directly employed and outsourced contracted staff are suitably qualified and trained.o Ensure that HR policies and management standards are adhered to for absence.

Quality

o Ensure all soft and hard FM work is successfully delivered by relevant contractors and that the outcomes are recorded onto monthly performance dashboards.o Lead and support on regular audits of service standards and ensure that resulting actions are completed and aim to resolve.

Service improvement

o Manage the handover of new assets being delivered into service. Ensure that they are maintained in a manner which keeps them performing at an optimum level.