Administrator | Kent and Medway Mental Health NHS Trust

We are looking for an organisedAdministratorto provide high-level support to our Directorate Senior Management Team.

In this role, you will be required to liaise effectively with employees at all levels throughout the organisation and with external organisations as required, using verbal, written and electronic media.

Reporting to the Senior Business Administrator, you’ll have plenty of autonomy to manage your own day, use your initiative, and make independent decisions to keep things moving forward.

What you’ll be doing

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Managing the details

Keeping diaries organized, maintaining spreadsheets and databases, and managing HR and personnel documentation.

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Supporting leadership

Providing the management team with up-to-date information and drafting highly accurate, competent minutes for high-level meetings.

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Communicating effectively

Liaising confidently and professionally with people at all levels of the organization via phone, email, and face-to-face.

What we’re looking for

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A self-starter

Someone who thrives when working independently and proactively.

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Great judgment

You can prioritize a busy workload, judge the urgency of competing tasks, and handle confidential information with utmost discretion.

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A strong communicator

You have excellent written and verbal communication skills and a collaborative approach to teamwork.

· Arranging and coordinating meetings and preparing, distributing and maintaining documentation

· High level and sometimes highly confidential minute taking to ensure quality records are produced

· Effective diary management

· High level communications with services across the Directorate

· Use of Excel or Word to prepare documents as appropriate

· Maintaining records and inputting / updating data via databases

· Use of systems such as SBS, e-rostering, and expenses

· Responding to requests and providing information to external stakeholders and internal queries from staff or other Directorates where appropriate

· Use of electronic communication systems in accordance with Trust policy

We are the Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway. Our teams support adults with a wide range of mental health needs. Because we cover the whole county and both hospital and community settings, we can make care more joined up and easier to access for the 1.8 million people of Kent and Medway. Rated ‘Good’ by the CQC, we care for over 2,000 people in our hospitals and 54,000 in the community each year.

Our vision is simple

We are here to help communities not just live with mental illness, but live well. It’s why we’re passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.

Join us - if you share our passion for better mental health care and want to be part of a team that's doing well together.

Please refer to the attached job description for the full details on the responsibilities and person specification

This advert closes on Tuesday 2 Jun 2026

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