Inventory Operative | Guy's and St Thomas' NHS Foundation Trust

Guy’s & St Thomas NHS Foundation Trust

Guy’s and St Thomas’ is one of the largest hospital trusts in the country, with a staff of almost 11,000, a turnover of over £600 million and 900,000 patient contacts a year.

The Trust comprises two of London’s oldest and best known teaching hospitals. The hospitals have a long history, dating back almost 900 years, and have been at the forefront of medical progress and innovation since they were founded. Both hospitals have built on these traditions and continue to have a reputation for excellence and innovation.

Department Information

The Procurement department is part of the Finance directorate. A team of 87 staff supporting Trust staff manage all Income and Expenditure. The Procurement team specialise in Port folio management, Supply Chain and non catalogue purchase.

Please note due to high response rate we sometimes close adverts early and we advise you apply as early as possible.

1. Job Summary

· Responsible for the provision of the Trust internal supply chain services e.g. Inventory Management System, receipts, distribution and/or Supply Chain (EDC) using computerised receipts, storage and/or bar-coded data capture systems.

· Work in collaboration with clinical budget holders ensuring that the clinical supplies are managed effectively in line with end user requirements.

· To follow the systems replenishment processes, escalating supply issues to the Trust Help Desk

2. Key Relationships

•

Internal

Divisional General Manager and clinical staff across the Trust, Procurement and Supply Chain colleagues.

•

External

Suppliers of Medical Products, ie NHS Supply Chain, Courier companies, Contractors

Further section

Abide by the Trust’s core behaviours for staff and all other Trust policies including standing financial instructions, research governance, clinical governance, patient and public involvement, codes and practices, and health and safety policies

Other duties

Undertake any other duties commensurate with the grade as requested.

This job description is intended as a basic guide to the scope and responsibilities of the post and is not exhaustive. It will be subject to regular review and amendment as necessary in consultation with the post holder.

The following statement forms part of all job descriptions:-

The post holder is required to follow Trust policies and procedures which are regularly updated including

The following items are in

Job Description document

Confidentiality / Data Protection / Freedom of Information

Information Governance

Equal Opportunities

Health and Safety

Infection Control

Risk Management

Flexible Working

Safeguarding children and vulnerable adults

Sustainability

Smoking Policy

Review of this Job Description

1. Duties and Responsibilities

· To be up-to-date with the Procurement Department’s Supply Chain programme and procedures.

· To receive stock, unpack and replenish stores (Omnicell SupplyX) or store rooms (remote access items and EDC) in relevant wards and clinical departments whilst ensuring that stock rotation is carried out continuously. Ensuring at all times that all stock management procedures are followed, including receipting in DataScope.

· Transport supplies securely to different locations across the Trust.

· Ensuring that all heavy and large supplies are transported safely, using the provided equipment.

· Ensure that deliveries are correct against the requisition/ Purchase Order number, including unit of issue, investigate discrepancies and resolve queries.

To Arrange via the service supervisor, uplifts request credit where necessary for the relevant department.

· Provide customer service as required to the role, including managing the Help Desk service.

· Analyses data regarding stock levels, orders, deliveries, receipts, lost/damaged items, repairs or returns.

· To participate/ comment on the development of all service policies and procedures relevant to the role.

· Responsible for ensuring that the appropriate procedures, policies and legislation are followed at all times when transporting and storing contained hazardous substances.

· Responsible for ensuring that all data is correctly entered onto the procurement Supply Chain systems.

· Provide advice and guidance to ward/ department budget holder on how best practice for stock management, escalate to the department manager where required.

· Advise ward/ department budget holders on any stock level changes required to ensure that they achieve an efficient stock management system, including participating in PAR level reviews.

· To be responsible for annual stock takes in line with Trust requirements.

· Responsible for meeting all of Stock management KPI’s, including 100% scan EDC areas.

· Responsible for stock rotation and expiry management on a monthly basis.

· Responsible for reporting all expired lines to the Senior Supply Chain manager every month.

· Responsible as required for training new staff as required, on EDC or Omnicell SupplyX system replenishment and management processes.

· To assist ward and department managers in managing their purchases and levels of stock.

· To operate as the liaison officer between ward and clinical departments and all sections of the Procurement Department.

· To work with ward or dept staff to maximise cost effectiveness where conflicting priorities are the issue.

· The post holder is required to follow Trust policies and procedures which are regularly updated including the ones listed below.

This advert closes on Sunday 24 May 2026