Administrator-Technical Services

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅

Award-Winning Employer

Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

🚀

Digital Learning

The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝

Professional Growth

600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

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Flexible Pay

Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

About The Role

Purpose of role

To ensure engineers / operatives time is costed accurately in the Technical Services CAFM system and populate the payroll upload templates.

Main duties

• Liaise with engineers / operatives to ensure timesheets are submitted correctly and in a timely manner.
• Process and cost engineers / operatives timesheets in the CAFM system accurately and in line with the defined timescales.
• Populate the payroll upload templates accurately and in line with the defined payroll cut-off dates.
• Liaise with the Payroll Team to ensure queries are resolved quickly.

Key skills

• Excellent communication and interpersonal skills
• High attention to detail and accuracy
• Tenacity
• Ability of prioritise workload
• Previous finance / payroll experience advantageous
• Experience of CAFM / ERP system / Microsoft Office

Essential Requirements

• Minimum 1 year's commercial administration experience within FM.
• Experience with quote and Purchase Order (PO) management.
• Experience liaising with direct labour and subcontractors.

How to Apply

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.