Advanced Apprentice - Financial Management

Key Duties

• Completes month end procedures, with supervision, by collating financial documents and inputting data, recharges, budget virements and journals into computerised finance system, databases and spreadsheets with accuracy using standard keyboard skills. - Requires knowledge and follows departmental procedures/policies e.g. inputting data into finance systems, providing standard reports, and identifies and suggests improvements where appropriate. - Assist in checking funding for, and process Approval to Recruit (ATR) applications. Records and codes payroll forms and update Directorates establishment records on a daily basis. - Required to concentrate for prolonged periods and manage occasional interruptions to answer queries from staff and budget holders.- Files source documents in accordance to departmental procedures. - Generates timely budget reports from computerised reporting system and distributes with nominal rolls to budget holders/managers. - Investigates and answers routine queries received from budget managers/Finance Manager with a basic knowledge and understanding of the Directorates. Communicates to Finance Manager any material issues as required. - Analyses detailed data by accessing the information from computerised payroll and finance systems to identify errors/discrepancies and report findings. - Creates spreadsheets to provide ad hoc costings/information to budget managers. - Meets budget managers to discuss financial issues where appropriate, and with supervision where required. - Assists in the formal budget manager Training Sessions and assist in training new starters in the Financial Management Team where appropriate. - Assists in the annual budget setting process according to the timetable and procedures as set out in the policy. - Plans own workday, with supervision, to meet financial timetables/priorities/deadlines set by Finance Manager, who provides advice when required.