Executive Assistant/Office Manager

Executive Team Administrator / Office Coordinator

Location

Glasgow

Salary

£32,000

Hours

Full-Time, Permanent

About the Role

We are looking for a highly organised and proactive Executive Team Administrator to provide first-class support to senior leadership and wider teams. This is a varied and fast-paced position where no two days are the same, offering the opportunity to play a central role in supporting business operations, project administration, marketing activities, and office coordination.

The successful candidate will enjoy working in a collaborative environment, have exceptional attention to detail, and thrive when managing multiple priorities.

Key Responsibilities

As a key member of the team, your responsibilities will include

• Providing professional executive-level support to senior stakeholders and wider team
• Preparing, collating, and formatting board packs, monthly reports, presentations, and meeting documentation
• Producing high-quality correspondence, reports, minutes, and submissions
• Assisting with a range of HR administration and people-related activities
• Maintaining internal systems and technology platforms, including compliance and audit reporting
• Supporting financial administration, including invoicing, purchase orders, expenses, and budget tracking
• Assisting with fee forecasting and reporting
• Support team with presentations and tender submission documents
• Supporting marketing initiatives
• Cordinating meetings, and arranging appointments via Outlook and Teams
• Booking travel and accommodation for senior leaders and wider teams
• Maintaining project records and filing systems to ensure information is accurate and accessible
• Processing holiday, absence, and valuation documentation
• Organising team events, celebrations, and company social activities, including annual events

You'll bring

• Experience within an administrative, PA, Executive Assistant, or office support role
• Outstanding organisational skills with the ability to juggle multiple tasks and deadlines
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel
• Excellent written communication and accurate typing skills
• Strong attention to detail and commitment to producing high-quality work
• Exceptional interpersonal skills and the ability to build relationships at all levels
• A proactive, solutions-focused approach and willingness to take ownership of tasks
• A positive, flexible, and team-oriented attitude
• The ability to handle sensitive information with professionalism, discretion, and confidentiality

Desirable

• Experience using Adobe InDesign (training can be provided)
• Previous exposure to financial administration, reporting, or project support

Benefits

• Discounted parking
• Private Healthcare
• 27 days annual leave plus bank holiday and 2 week Xams shutdown
• Pension Contribution
• Cycle to work scheme

If you're an enthusiastic and professional administrator who enjoys working at the heart of a busy business, we'd love to hear from you. Please contact Denise at the Glasgow office or email denise.mcgillivray@search.co.uk

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.